Automated Bakery Custom Order Confirmations
When a new custom order arrives in BakeSmart, WebRun reads the order details, drafts a personalised confirmation email with flavour choices and pickup date, logs the order to your Google Sheet, and queues the email as a draft in Gmail for your review before sending.
How do I automatically send custom cake order confirmations?
WebRun monitors BakeSmart for new custom cake orders and drafts a personalised confirmation email for each one, including the flavour, design notes, pickup date, and deposit details. It logs every order to your Google Sheet and queues the draft in Gmail so you can review and send it with one click.
- Every custom order gets a confirmation draft within minutes of submission
- Order details logged automatically so nothing falls through the cracks
- No confirmation goes out without your sign-off
Built for custom cake shops · bakeries · patisseries · home bakers taking orders
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.bakesmart.comin a real browser with your saved login - no setup, no API keys. -
1
BakeSmart - read new custom order
bakesmart.com
WebRun opens BakeSmart to read new custom order. - Open BakeSmart and check the orders queue for newly submitted custom orders
- Capture the customer name, contact email, cake size, flavour, design notes, pickup date, and deposit amount
- Note any allergen flags or special dietary requirements on the order
Done when Every new custom order has been read with full details captured.
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2
Google Sheets - log order to tracker
google.com
WebRun opens Google Sheets to log order to tracker. - Open the custom orders Google Sheet
- Append a new row with the order number, customer name, pickup date, flavour, deposit status, and confirmation status
- Mark the row as confirmation pending
Done when The new order is logged in the tracker sheet.
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3
Gmail - draft confirmation for review
gmail.com
WebRun opens Gmail to draft confirmation for review. - Draft a personalised confirmation email addressed to the customer
- Include the order summary: cake size, flavour, design notes, pickup date, deposit received, and balance due
- Leave the email as a draft in Gmail for your review before sending. Do not send without approval
Done when A ready-to-review confirmation draft is waiting in Gmail for each new order.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the confirmation email without my approval?
No. WebRun always leaves the email as a draft in Gmail. Nothing is sent until you review and click send yourself.
Can it include allergen details in the confirmation?
Yes. WebRun reads any allergen or dietary flags recorded on the BakeSmart order and includes them in the draft so customers can verify the details.
What if an order is missing information?
WebRun flags incomplete orders in the Google Sheet and notes the missing fields in the draft email so you can follow up with the customer before confirming.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.