Automated Axe Throwing Shift Coverage Alerts
Every morning, WebRun checks your ROLLER booking schedule for the next two days to see how many sessions are booked, cross-references your staff Google Calendar for confirmed shifts, identifies any session that is under-staffed based on your minimum ratio, and posts an alert to your Slack channel so managers can arrange cover before the gap becomes a problem.
How do I automatically get alerted when an axe throwing shift needs cover?
WebRun checks your ROLLER session schedule every morning and cross-references it with your staff Google Calendar to find any time slot in the next 48 hours where confirmed coaches fall below your minimum ratio. It posts a staffing alert to your Slack channel so managers can arrange cover well before the session starts.
- Under-staffed sessions are flagged 48 hours in advance, not the day of
- Managers get one clear Slack alert instead of checking two separate systems
- An all-covered confirmation runs automatically when no action is needed
Built for axe throwing venue managers · operations managers · venue schedulers · FEC operators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.roller.softwarein a real browser with your saved login - no setup, no API keys. -
1
ROLLER - check upcoming booked sessions
roller.software
WebRun opens ROLLER to check upcoming booked sessions. - Open ROLLER and view the booking schedule for today and the next two days
- Note the number of sessions and lanes booked per time slot
- Identify any time slots with a high booking load that require additional axe throwing coaches
Done when Session and lane counts for the next 48 hours are captured by time slot.
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2
Google Calendar - check confirmed staff shifts
calendar.google.com
WebRun opens Google Calendar to check confirmed staff shifts. - Open the staff Google Calendar
- For each session time slot, count how many staff members have a confirmed shift
- Flag any slot where confirmed staff count is below your minimum required ratio, for example fewer than two coaches for six or more booked lanes
Done when Every under-staffed time slot in the next 48 hours is identified.
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3
Slack - alert the team to gaps
slack.com
WebRun opens Slack to alert the team to gaps. - Post an alert to the management or scheduling Slack channel listing each under-staffed slot with the date, time, booked lane count, and confirmed staff count
- If no gaps are found, post a brief all-covered confirmation so the team knows the check ran
Done when The Slack channel has the day's staffing alert or an all-covered confirmation.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
What is the minimum staffing ratio it checks against?
The default is two coaches for any session slot with more than four booked lanes. You can set your own ratio in WebRun's settings to match your venue's safety policy.
Will it contact staff directly to fill the gap?
No. WebRun posts the alert to your management Slack channel and leaves the cover-finding to your team. Messaging staff directly about shifts requires your approval.
What if no gaps are found?
WebRun still posts a brief all-covered confirmation to the channel so your team knows the check ran and no action is needed.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.