Line up sub rentals before a job runs short
Every Monday, WebRun opens Flex Rental Solutions, totals booked demand for every gear category across the next three weeks, compares it against owned stock, logs any shortfall to a Google Sheets tracker, and drafts a sub rental inquiry email to your regular vendors for your review before anything is sent.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I know what gear to sub rent before a job runs short?
WebRun opens Flex Rental Solutions every Monday, totals booked and quoted demand for every gear category across the next 3 weeks, and compares it against your owned stock. It logs any shortfall to a Google Sheets tracker and drafts a sub rental inquiry to your regular vendor in Gmail, left unsent for your review before it goes out.
- Gear shortfalls surface 3 weeks out instead of the week of the show
- Vendor inquiries are drafted and ready, never sent without review
- Sub rental tracker replaces a manual weekly inventory check
Built for AV rental companies · staging vendors · production equipment houses · rental operations managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.flexrentalsolutions.comin a real browser with your saved login - no setup, no API keys. -
1
Flex Rental Solutions - total demand for the next 3 weeks
flexrentalsolutions.com How to Automate Flex Rental Solutions
WebRun opens Flex Rental Solutions to total demand for the next 3 weeks. - Open Flex Rental Solutions and pull all confirmed and quoted bookings for the next 3 weeks
- Total the booked quantity of each gear category against owned stock for every week
- Identify each category and week where booked demand exceeds owned inventory
Done when Every gear category with a projected shortfall over the next 3 weeks is identified.
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2
Google Sheets - log every shortfall
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log every shortfall. - Open the sub rental tracker and add a row for each shortfall
- Record the gear category, week, quantity short, and the jobs driving the demand
- Mark any shortfall already covered by a placed sub rental order
Done when The sub rental tracker lists every open shortfall for the next 3 weeks.
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3
Gmail - draft vendor inquiries for review
gmail.com How to Automate Gmail
WebRun opens Gmail to draft vendor inquiries for review. - Draft an inquiry email to your regular sub rental vendor for each open shortfall
- Include the gear category, quantity needed, and the dates required
- Leave every draft unsent in your account for your review before it goes out
Done when A draft inquiry is ready in Gmail for every open shortfall and left unsent.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email a sub rental vendor without me?
No. WebRun only drafts the inquiry email in your Gmail account and leaves it unsent. You review the quantity and dates before anything goes to a vendor.
Does it count tentative or quoted jobs, not just confirmed ones?
Yes. It totals both confirmed and quoted bookings, so a shortfall shows up while there is still time to line up a sub rental before the job is locked in.
How far ahead does it look for shortfalls?
It checks the next 3 weeks of bookings against owned stock every Monday, so gaps surface with enough lead time to place a sub rental order.
Related templates
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