Automated Flex Crew Call Sheet Digest
Every evening, WebRun opens Flex Rental Solutions, finds every job scheduled for tomorrow, pulls each crew member's call time, venue, and role, adds the shift to Google Calendar, and sends the full crew call sheet to your team in Telegram before the night is out.
How do I automatically send crew their call times for tomorrow's shows?
WebRun opens Flex Rental Solutions every evening, finds every job scheduled for tomorrow, and pulls each crew member's call time, venue, and role. It adds the shift to Google Calendar and sends the full call sheet to your crew channel in Telegram, so every tech knows where to be before the night is out.
- Crew has tomorrow's call times the night before, not the morning of
- Unfilled crew positions flagged before load in
- Every shift lands on the shared Google Calendar automatically
Built for AV production crews · staging and rigging crews · stagehands · event production schedulers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.flexrentalsolutions.comin a real browser with your saved login - no setup, no API keys. -
1
Flex Rental Solutions - find tomorrow's crew assignments
flexrentalsolutions.com
WebRun opens Flex Rental Solutions to find tomorrow's crew assignments. - Open Flex Rental Solutions and filter jobs to tomorrow's date
- Capture each crew member's call time, venue address, and assigned role for every job
- Note any job with an unfilled crew position
Done when Every crew assignment for tomorrow is captured with call time, venue, and role.
-
2
Google Calendar - add each crew member's shift
calendar.google.com
WebRun opens Google Calendar to add each crew member's shift. - Open the crew scheduling calendar in Google Calendar
- Add an event for each crew member's shift with the call time, venue, and job name
- Skip any shift that already has a matching calendar event
Done when Every crew member's shift for tomorrow exists as a Google Calendar event.
-
3
Telegram - send the call sheet to crew
telegram.org
WebRun opens Telegram to send the call sheet to crew. - Send the full call sheet to the crew channel in Telegram
- List each job with its call time, venue address, and assigned crew by name
- Flag any job that still has an unfilled position
Done when The crew has tomorrow's call sheet in Telegram tonight.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will crew members get a calendar invite automatically?
Yes. Each shift is added to your Google Calendar with the call time, venue, and job name, so it shows up wherever your crew already checks their schedule.
What happens if a job still needs crew assigned?
It flags the open position directly in the Telegram call sheet, so your scheduler can fill it before the night ends instead of finding out at load in.
Does it message crew members directly?
No. It posts one call sheet to your team channel in Telegram. It does not message individual crew members or their personal numbers.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.