Automated Flex Return Checklist Reminders
Every 30 minutes, WebRun checks Flex Rental Solutions for jobs just marked as returned, sends the crew lead a return checklist in Telegram covering scan in, case count, and damage notes, and posts a confirmation to Slack once every item on that job is checked back into inventory.
How do I make sure every item on a job gets checked back in after a show?
WebRun checks Flex Rental Solutions every 30 minutes for jobs just marked returned, then sends the crew lead a Telegram checklist covering scan in, case count, and damage notes for that job. Once every item is scanned back into inventory, it posts a confirmation to Slack, so nothing sits unaccounted for between the truck and the shelf.
- Crew leads get the return checklist within 30 minutes of a truck arriving
- Outstanding items stay visible in Slack until resolved
- Nothing goes back on the shelf without being scanned and counted
Built for AV rental warehouses · staging and lighting crews · event equipment operations · warehouse managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.flexrentalsolutions.comin a real browser with your saved login - no setup, no API keys. -
1
Flex Rental Solutions - find jobs just marked returned
flexrentalsolutions.com
WebRun opens Flex Rental Solutions to find jobs just marked returned. - Check Flex Rental Solutions every 30 minutes for jobs whose status just changed to returned
- Pull the full item and kit list expected back for that job
- Compare it against what has already been scanned into inventory
Done when Every newly returned job has its expected item list and current scan status pulled.
-
2
Telegram - send the crew lead a checklist
telegram.org
WebRun opens Telegram to send the crew lead a checklist. - Send the assigned crew lead a return checklist for the job
- List every item still needing to be scanned in, counted, or checked for damage
- Ask for a quick reply once the checklist is complete
Done when The crew lead has received the return checklist for the job in Telegram.
-
3
Slack - confirm the check in is complete
slack.com
WebRun opens Slack to confirm the check in is complete. - Post a confirmation to the warehouse channel once every item on the job is scanned back in
- Note any item still missing or flagged for damage after the checklist window closes
- Leave open items visible until they are resolved
Done when The warehouse channel shows the job as fully checked in, or lists what is still outstanding.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it scan gear back into inventory itself?
No. Scanning is still done by your crew with a barcode or RFID scanner. WebRun reads the resulting Flex Rental Solutions status and reminds the crew lead what is still outstanding.
What happens if an item never gets checked in?
It stays visible in the Slack confirmation as an outstanding item until it is scanned, so it does not quietly disappear between the truck and the shelf.
How soon after a truck returns does the checklist go out?
Within 30 minutes. WebRun checks Flex Rental Solutions on that interval, so the crew lead gets the checklist shortly after the job's status changes to returned.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.