Automated Flex Gear Conflict Alerts
Every morning, WebRun opens Flex Rental Solutions, checks every confirmed job's gear list against the master inventory, finds any asset booked on two overlapping jobs, posts the conflict to Slack the moment it's found, and drafts your ops manager a summary email for review.
How do I catch double booked AV or staging gear before a show comes up short?
WebRun checks Flex Rental Solutions every morning, compares booked quantities across every confirmed job in the next 14 days, and finds any asset double booked on overlapping dates. It posts the conflict straight to Slack and drafts a summary email for your ops manager, so a shortage gets caught weeks before load in, not at the warehouse door.
- Double booked gear surfaces up to 14 days before load in
- Ops manager gets a ready to send summary instead of building one by hand
- No conflict sits unflagged past the morning scan
Built for AV rental companies · staging and lighting vendors · event equipment warehouses · operations managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.flexrentalsolutions.comin a real browser with your saved login - no setup, no API keys. -
1
Flex Rental Solutions - find overlapping gear bookings
flexrentalsolutions.com
WebRun opens Flex Rental Solutions to find overlapping gear bookings. - Open Flex Rental Solutions and pull the gear list for every confirmed job in the next 14 days
- Compare booked quantities of each serialized and bulk asset against total owned stock across overlapping date ranges
- Identify every asset where demand exceeds available stock on the same dates
Done when Every gear conflict across the next 14 days is identified with the jobs and dates involved.
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2
Slack - flag the conflict immediately
slack.com
WebRun opens Slack to flag the conflict immediately. - Post each conflict to the operations channel as soon as it is found
- Name the asset, the jobs competing for it, and the overlapping dates
- Tag the ops manager on conflicts within 5 days of the job date
Done when Every open conflict is posted in Slack with the jobs and dates involved.
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3
Gmail - draft a summary for the ops manager
gmail.com
WebRun opens Gmail to draft a summary for the ops manager. - Draft a summary email listing every open conflict for the week
- Include the asset, jobs, dates, and whether a sub rental or swap is needed
- Leave the email as a draft in your account for the ops manager to review and send
Done when A draft summary email is ready in Gmail and left unsent for review.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it automatically move gear between jobs to fix a conflict?
No. WebRun only flags the conflict in Slack and drafts a summary email. Every decision about which job gets the gear, or whether to sub rent, is made by your team.
Does it email anyone outside the company about a shortage?
No. The summary email is drafted in your Gmail account and left unsent. Nothing goes to a vendor or client until your ops manager reviews and sends it.
How far ahead does it check for conflicts?
It checks every confirmed job's gear list against inventory 14 days out, so conflicts surface early enough to sub rent or re kit before load in.
Related templates
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