Automated Flex Missing Gear Return Chaser
Every morning, WebRun opens Flex Rental Solutions, finds every item past its expected return date, drafts a polite reminder addressed to the client or crew lead responsible, and posts a ranked chase list to Slack so the oldest and highest value items get followed up first.
How do I chase down AV or staging gear that hasn't been returned on time?
WebRun opens Flex Rental Solutions every morning, finds every item past its expected return date, and drafts a polite reminder addressed to the responsible client or crew lead in Gmail, left unsent for your review. It also posts a ranked Slack chase list with the oldest and highest value items first, so nothing stays missing quietly.
- Overdue gear surfaces the day after it was due, not weeks later
- Highest value items get chased first every morning
- Reminders are drafted and ready, never sent without review
Built for AV rental companies · staging and lighting vendors · event equipment warehouses · rental operations teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.flexrentalsolutions.comin a real browser with your saved login - no setup, no API keys. -
1
Flex Rental Solutions - find items past their return date
flexrentalsolutions.com
WebRun opens Flex Rental Solutions to find items past their return date. - Open Flex Rental Solutions and filter checked out items to past their expected return date
- Capture the item, job, responsible client or crew lead, and days overdue for each
- Skip anything already flagged as returned but not yet scanned in
Done when Every item past its expected return date is listed with its details.
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2
Gmail - draft a reminder for review
gmail.com
WebRun opens Gmail to draft a reminder for review. - Draft a polite return reminder addressed to the client or crew lead for each overdue item
- Reference the job name and the original expected return date
- Leave every draft unsent in your account for your review before sending
Done when A draft reminder is ready in Gmail for every overdue item and left unsent.
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3
Slack - post the chase list
slack.com
WebRun opens Slack to post the chase list. - Post a ranked chase list to the operations channel with the oldest overdue items first
- Include the item, days overdue, and replacement value if it is a high value asset
- Note that draft reminders are ready in Gmail for review
Done when The operations channel has a ranked chase list and knows the drafts are ready for review.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email clients about missing gear without me?
No. WebRun drafts every reminder in your Gmail account and leaves it unsent. You decide who to follow up with and when to send it.
How does it prioritize which items to chase first?
It ranks the Slack chase list by days overdue and flags high value or hard to replace assets, so the most urgent items surface at the top every morning.
What if an item was returned but not scanned in yet?
It skips items already flagged as returned in Flex Rental Solutions, so gear waiting on a check in scan does not get chased as if it were missing.
Related templates
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