Automated Flex Maintenance Due Alerts
Every Monday, WebRun opens Flex Rental Solutions, finds every asset due for scheduled maintenance, repair, or calibration in the next 2 weeks, adds a service reminder to Google Calendar, and posts a prioritized service list to your technicians in Slack before the gear is booked on another job.
How do I track when AV or staging gear is due for maintenance?
WebRun opens Flex Rental Solutions every Monday, finds every asset with maintenance, repair, or calibration due in the next 14 days, and adds a service window to Google Calendar. It posts a prioritized service list to your technicians in Slack and flags any asset already booked on a conflicting job, so gear gets serviced before it ships again.
- Overdue maintenance surfaces 2 weeks before an asset ships again
- Scheduling conflicts between service and bookings caught early
- Technicians get one prioritized list instead of checking each asset by hand
Built for AV rental shops · staging equipment technicians · lighting and audio maintenance teams · rental fleet managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.flexrentalsolutions.comin a real browser with your saved login - no setup, no API keys. -
1
Flex Rental Solutions - find gear due for service
flexrentalsolutions.com
WebRun opens Flex Rental Solutions to find gear due for service. - Open Flex Rental Solutions and pull every asset with a maintenance, calibration, or service interval coming due in the next 14 days
- Capture the asset, service type, and due date for each
- Check whether the asset is already booked on a job that overlaps its due date
Done when Every asset due for service in the next 14 days is listed with its due date and booking status.
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2
Google Calendar - schedule the service window
calendar.google.com
WebRun opens Google Calendar to schedule the service window. - Open the shop calendar in Google Calendar
- Add a service event for each asset ahead of its due date, sized to the typical repair or calibration time
- Avoid duplicating an event that already exists for that asset
Done when A Google Calendar service event exists for every asset due for maintenance.
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3
Slack - alert the tech team
slack.com
WebRun opens Slack to alert the tech team. - Post the weekly service list to the technicians channel
- Group items by service type and sort by due date, soonest first
- Flag any asset that is booked on a job overlapping its due date as a scheduling conflict
Done when The tech team has this week's service list in Slack with conflicts flagged.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it pull gear out of rotation on its own?
No. WebRun only flags due dates and scheduling conflicts. Your technicians decide when to physically pull an asset for service.
What if an asset due for service is already booked on a job?
It flags that as a conflict in the Slack service list, so your team can reschedule the service, sub in a backup unit, or move the booking before the job date.
How far ahead does it look for due maintenance?
It checks the next 14 days every Monday, giving your shop enough lead time to schedule service before an asset is needed on a job.
Related templates
Put this on autopilot.
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