Automated AV Appointment Reminders
Every morning, WebRun opens Jobber to find appointments scheduled for the next day, drafts an SMS reminder via Twilio for each client, and posts the full day's schedule to your team in Slack so technicians and coordinators are aligned.
How do I automatically send appointment reminders for AV site visits?
Every morning, WebRun pulls the next day's appointments from Jobber, drafts a personalised SMS reminder per client via Twilio, and posts the full schedule to your team in Slack. SMS drafts wait for coordinator review before sending, cutting no-shows without bypassing your approval process.
- Fewer no-shows and last-minute cancellations for site visits
- Coordinators start the day with draft reminders ready to approve in minutes
- The full next-day schedule lands in Slack so every technician is briefed
Built for AV installers · custom integrators · field service teams · home automation technicians
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.getjobber.comin a real browser with your saved login - no setup, no API keys. -
1
Jobber - find tomorrow's appointments
jobber.com
WebRun opens Jobber to find tomorrow's appointments. - Open Jobber and filter the calendar to tomorrow's scheduled appointments
- Capture the client name, phone number, site address, appointment time, and assigned technician for each visit
- Skip any appointments already marked confirmed or where a reminder was sent in the last 24 hours
Done when All tomorrow's appointments are listed with client contact details and timing.
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2
Twilio - draft SMS reminder per client
twilio.com
WebRun opens Twilio to draft SMS reminder per client. - Open the Twilio messaging interface and compose a personalised SMS reminder for each appointment
- Include the client name, appointment time, site address, and a contact number in case they need to reschedule
- Queue each SMS as a draft for coordinator review before sending, so no message goes out unreviewed
Done when An SMS reminder draft exists in Twilio for every tomorrow appointment, ready for coordinator approval.
-
3
Slack - post next-day schedule to team
slack.com
WebRun opens Slack to post next-day schedule to team. - Post tomorrow's full appointment schedule to the team Slack channel
- List each job with time, address, client name, and assigned technician
- Flag any appointments where the client has not yet confirmed
Done when The full next-day schedule is posted in Slack and the team is aware of any unconfirmed slots.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send SMS messages to clients without my approval?
No. WebRun queues each SMS as a draft in Twilio for your coordinator to review and approve before sending. No message goes to a client automatically, keeping your team in control of all client communications.
What if an appointment is cancelled or rescheduled overnight?
WebRun reads live appointment data from Jobber each morning, so cancelled or rescheduled jobs are excluded from the reminder run and the Slack schedule reflects the current state.
Can I customise the reminder message?
Yes. Give WebRun your preferred tone, a template, or key details to include and it will match your voice. The message always includes the appointment time, address, and a contact number for rescheduling.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.