Automated ATM Signage Compliance Reminders
Every Monday, WebRun opens Switch Commerce to find every terminal due for its surcharge disclosure and ADA signage check, puts a reminder on Google Calendar for the route driver, updates the compliance log in Google Sheets with the last check date, and posts a Slack alert for any terminal now overdue.
How do I keep ATM signage compliance inspections on schedule?
Every Monday, WebRun checks Switch Commerce for terminals due for their surcharge disclosure and ADA signage check, typically every 90 days. It schedules a reminder on the route driver's Google Calendar, updates the Google Sheets compliance log once a check is reported, and posts a Slack alert naming any terminal now overdue or marked fail.
- No terminal goes more than 90 days without a scheduled signage check
- A failed inspection gets named in Slack the same week, not discovered during an audit
- The compliance log stays current without anyone manually tracking inspection dates
Built for independent ATM operators · ATM compliance managers · ISO ATM deployers · route drivers and technicians
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
switchcommerce.comin a real browser with your saved login - no setup, no API keys. -
1
Switch Commerce - find terminals due for a signage check
switchcommerce.com
WebRun opens Switch Commerce to find terminals due for a signage check. - Open the terminal list in Switch Commerce and check the last signage inspection date for every terminal
- Flag any terminal past your inspection interval, typically every 90 days
- Capture the terminal ID, location, and days since the last check
Done when Every terminal due or overdue for a signage check is listed with its last inspection date.
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2
Google Calendar - schedule the inspection reminder
calendar.google.com
WebRun opens Google Calendar to schedule the inspection reminder. - Add an inspection reminder to the route driver's calendar for each due terminal
- Set the reminder for the driver's next scheduled visit to that location
- Include a note to photograph the surcharge disclosure and ADA signage as proof
Done when A calendar reminder exists for every terminal due for a signage check.
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3
Google Sheets - log the pass or fail result
google.com
WebRun opens Google Sheets to log the pass or fail result. - Update the compliance log with the inspection date once a driver reports it complete
- Mark the result as pass or fail, noting any signage that needs replacing
- Recalculate the days since last check for every terminal in the log
Done when The compliance log reflects the latest inspection result for every terminal checked.
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4
Slack - alert the team about overdue terminals
slack.com
WebRun opens Slack to alert the team about overdue terminals. - Post a list of any terminal now past its inspection interval with no completed check
- Note any terminal marked fail in the log so replacement signage can be ordered
- Keep the list short by only naming terminals, not restating every passed inspection
Done when The team has a Slack alert naming every overdue or failed terminal.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
How often does a terminal need a signage check?
By default every 90 days, matching common surcharge disclosure requirements, though you can set a shorter interval for locations with stricter local rules. WebRun flags any terminal past whatever interval you set.
Who actually does the inspection?
Your route driver or technician, on their next visit to that location. WebRun only schedules the reminder and logs the result, it never inspects a terminal or certifies compliance itself.
What happens when signage fails inspection?
It's marked fail in the Google Sheets log and named in the Slack alert, so replacement signage can be ordered and the terminal gets a follow up check instead of being marked done.
Related templates
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