Automated AssemblyAI Transcription Job Log
Every hour, WebRun opens AssemblyAI, checks which transcription jobs finished since the last check, logs each one to Airtable with its audio length, status, and confidence score, and saves a readable summary doc to Notion for any transcript running over 30 minutes so long recordings get a starting point for review.
How do I keep a log of every AssemblyAI transcription job?
Every hour, WebRun checks AssemblyAI for transcription jobs that finished, logs each one to Airtable with its length, status, and confidence score, and saves a full Notion page for any transcript over 30 minutes. This builds a searchable, complete log of every transcription job without anyone manually tracking what has come back.
- Every transcription job is logged and searchable, not scattered across API calls
- Long transcripts get a readable Notion page automatically
- A failed job gets flagged in the log instead of silently vanishing
Built for podcast producers · media companies · call center analytics teams · developer teams building on AssemblyAI
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.assemblyai.comin a real browser with your saved login - no setup, no API keys. -
1
AssemblyAI - check completed transcription jobs
assemblyai.com
WebRun opens AssemblyAI to check completed transcription jobs. - Open the AssemblyAI dashboard and check jobs completed since the last check
- Note each job's audio length, status, and confidence score
- Flag any job that finished with an error
Done when Every transcription job completed since the last check is listed.
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2
Airtable - log each finished job
airtable.com
WebRun opens Airtable to log each finished job. - Open the transcription log base in Airtable
- Add a row per finished job with its length, status, and confidence score
- Mark any job that finished with an error clearly
Done when Every new job is logged in Airtable.
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3
Notion - save a summary doc for long transcripts
notion.so
WebRun opens Notion to save a summary doc for long transcripts. - For any transcript over 30 minutes, open a new page in Notion
- Paste in the transcript text with the job's basic details at the top
- Skip this step for shorter transcripts already covered by the Airtable log
Done when Every transcript over 30 minutes has a matching Notion page.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it submit new audio files for transcription?
No. WebRun only reads jobs that have already completed and logs the results. Submitting new audio stays something you or your app does directly in AssemblyAI.
Why do only long transcripts get a Notion page?
Shorter jobs are already fully covered by the Airtable log. A dedicated Notion page is reserved for longer transcripts, where having the full text in a readable doc actually helps.
What happens to a job that finished with an error?
It still gets logged in Airtable and is marked clearly as errored, so a failed job never just disappears from the record.
Related templates
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