Turn HOA bid requests into ready-to-quote leads
Whenever an HOA or property manager emails a bid request, WebRun reads the message and any scope attached, creates a lead in Bitumio with the property and requested work, and posts your estimator a triaged Slack note so the quote gets started fast.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I turn incoming HOA bid requests into quotable leads?
WebRun turns HOA and property-manager bid requests into ready-to-quote leads. When one arrives by email, it reads the scope and any attachment, creates a lead in Bitumio with the property, requested work, and due date, and posts your estimator a triaged Slack queue ranked by deadline, so no bid request sits unread.
- Every bid request becomes a structured Bitumio lead in minutes
- Estimators work a queue ranked by bid deadline
- No HOA or property-manager request slips past the inbox
Built for asphalt maintenance contractors · commercial sealcoating · paving estimators · pavement sales teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
mail.google.comin a real browser with your saved login - no setup, no API keys. -
1
Gmail - read the bid request
gmail.com How to Automate Gmail
WebRun opens Gmail to read the incoming bid request. - Watch the inbox for bid requests from HOAs and property managers
- Read the email and any attached scope, site plan, or RFP for the property and requested work
- Pull out the contact, property address, services requested, and any due date
Done when Each incoming bid request has its property, scope, and deadline extracted.
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2
Bitumio - create the lead
bitumio.com How to Automate Bitumio
WebRun opens Bitumio to create the bid lead. - Open Bitumio and create a new lead for the property with the contact details
- Record the requested services, such as sealcoat, crack seal, or striping, and any site notes
- Attach the original request and flag the bid due date so nothing is missed
Done when A structured lead exists in Bitumio with the scope and due date recorded.
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3
Slack - triage for the estimator
slack.com How to Automate Slack
WebRun opens Slack to triage the bid for the estimator. - Post the estimator a triaged note with the property, requested work, and bid deadline
- Rank by due date so the soonest deadlines get quoted first
- Keep it internal so a human decides how to respond, no reply is sent to the requester automatically
Done when Your estimator has each new bid request triaged in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it reply to the HOA or property manager on its own?
No. WebRun captures the request, creates the Bitumio lead, and posts an internal Slack triage note. A human decides how and when to respond, so no reply is sent automatically.
What if the request is missing details?
It records whatever the email provides and flags the gaps in the Slack note, so your estimator knows to ask for the site plan, square footage, or scope before quoting.
Does it handle attachments like site plans or RFPs?
Yes. WebRun reads the attached scope, site plan, or RFP to pull the property, requested work, and due date, and attaches the original request to the Bitumio lead.
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