Automated Deposit Payment Reminders
Every morning, WebRun opens Bitumio for jobs starting soon, checks Stripe for whether the deposit has landed, and for any still unpaid it drafts a polite reminder email in Gmail so a human can chase it before the crew mobilizes.
How do I chase unpaid job deposits before the crew starts?
WebRun chases unpaid deposits before crews mobilize. Each morning it lists jobs starting soon in Bitumio, checks Stripe for whether the deposit landed, and for any still unpaid it drafts a polite reminder email with a pay link in Gmail for a human to send, so no crew rolls out on an unpaid job.
- No crew mobilizes on a job with an unpaid deposit
- Reminders carry a secure pay link to speed collection
- Cleared deposits are skipped automatically from live Stripe data
Built for asphalt maintenance contractors · sealcoating businesses · paving office managers · pavement finance teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.bitumio.comin a real browser with your saved login - no setup, no API keys. -
1
Bitumio - find jobs starting soon
bitumio.com
WebRun opens Bitumio to find jobs starting soon. - Open Bitumio and list jobs scheduled to start in the next several days
- Capture the customer, the agreed deposit amount, and the start date for each
- Note jobs that require a deposit before the crew can mobilize
Done when Every soon-to-start job with a required deposit is listed with its amount and start date.
-
2
Stripe - check deposit status
stripe.com
WebRun opens Stripe to check each deposit's status. - Look up each job's customer and expected deposit in Stripe
- Confirm whether a matching payment has been received
- Flag any deposit that is still unpaid as the start date approaches
Done when Each upcoming job is marked deposit paid or still unpaid from live Stripe data.
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3
Gmail - draft a polite reminder
gmail.com
WebRun opens Gmail to draft a polite deposit reminder for review. - Draft a polite reminder email for each unpaid deposit with the amount and a secure pay link
- Note that mobilization depends on the deposit clearing so the ask is clear
- Leave the email as a draft in Gmail for a human to review and send. Never send on its own
Done when A review-ready reminder draft sits in Gmail for every unpaid deposit.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email customers about money without me?
No. WebRun drafts each deposit reminder in Gmail and leaves it unsent. A human reviews the amount and tone and sends it, so no payment request goes out on its own.
How does it know a deposit is unpaid?
It matches each upcoming job in Bitumio to its customer and expected deposit in Stripe and checks for a received payment, so only genuinely unpaid deposits are flagged.
What if the customer already paid?
It reads live Stripe payment data each morning, so any deposit that has cleared is marked paid and no reminder is drafted for it.
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