Automated Punchpass Private Event Follow-ups
Every morning, WebRun opens Punchpass, finds any private event or party that wrapped the day before, drafts a personalized thank-you and rebooking email in Gmail for the host, and logs the event's headcount and revenue to Google Sheets so nothing falls through the cracks.
How do I automatically follow up after a private studio event?
WebRun checks Punchpass each morning for private events or parties that ran the day before, drafts a personalized thank-you and rebooking email in Gmail for each host, and logs the headcount and revenue to Google Sheets. Every draft waits for staff review before sending, so hosts get a timely, on-brand follow-up and no event goes untracked.
- Every private event host gets a thank-you within 24 hours
- Rebooking pitches go out while the event is still fresh
- Headcount and revenue are logged for every event automatically
Built for art studios · ceramics studios · event based craft businesses · studio managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
punchpass.comin a real browser with your saved login - no setup, no API keys. -
1
Punchpass - find yesterday's private events
punchpass.com
WebRun opens Punchpass to find yesterday's private events. - Open Punchpass and check for private events or parties that ran yesterday
- Pull the host name, contact email, headcount, and event type
- Note whether the host has already booked a return visit
Done when Every private event from yesterday is pulled with its host details.
-
2
Gmail - draft the thank-you and rebooking email
gmail.com
WebRun opens Gmail to draft the thank-you and rebooking email. - Draft a personalized thank-you email to the host referencing the event type and headcount
- Include a rebooking link or a seasonal workshop suggestion
- Leave the email as a draft for staff to review and send
Done when A drafted follow-up email exists for every host from yesterday's events.
-
3
Google Sheets - log the event details
google.com
WebRun opens Google Sheets to log the event details. - Log the event date, host, headcount, and revenue to the events tracker
- Flag hosts who haven't been thanked within 48 hours
Done when Yesterday's events are logged with a follow-up status.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email hosts without approval?
No. Every thank-you and rebooking email is drafted in Gmail and left for your team to review and send. Nothing reaches a host automatically.
What if a host already rebooked?
It checks Punchpass for an existing return booking first, so a host who already rebooked gets a simpler thank-you instead of a duplicate pitch.
Where do I see which events still need a follow-up?
The Google Sheets log flags any host not yet thanked within 48 hours, so nobody gets missed.
Related templates
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