Confirm birthday party bookings the moment they land
The moment a birthday party or kids' event books in Punchpass, WebRun drafts a confirmation email in Gmail with the date, headcount, and what to bring, and posts today's upcoming parties to Slack so the team can prep the room and materials in time.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically confirm birthday party bookings at my studio?
WebRun watches Punchpass for new birthday party and kids' event bookings, drafts a confirmation email in Gmail covering the date, headcount, and what to bring, and posts the booking to Slack so the team can prep the room and materials ahead of time. Every confirmation waits for staff review before it reaches a parent, so nothing goes out unchecked.
- Every party host gets a confirmation within minutes of booking
- The team never finds out about a party the same day it happens
- Prep checklists are ready before the room needs to be set up
Built for art studios · ceramics studios · kids party venues · studio event coordinators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
punchpass.comin a real browser with your saved login - no setup, no API keys. -
1
Punchpass - catch the new party booking
punchpass.com How to Automate Punchpass
WebRun opens Punchpass to catch the new party booking. - Watch Punchpass for a new birthday party or kids' event booking
- Pull the host name, contact email, date, headcount, and package selected
- Note any add-ons like extra clay time or a party favor kit
Done when The new booking's full details are captured.
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2
Gmail - draft the confirmation email
gmail.com How to Automate Gmail
WebRun opens Gmail to draft the confirmation email. - Draft a confirmation email to the host with the date, time, headcount, and what to bring
- Include the studio's party policies, like a deposit or reschedule window
- Leave the email as a draft for staff to review and send
Done when A drafted confirmation email exists for the new booking.
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3
Slack - alert the team to prep
slack.com How to Automate Slack
WebRun opens Slack to alert the team to prep. - Post the new booking to the events channel with date and headcount
- Add it to the week's prep list so materials get pulled ahead of time
Done when The team has the new party logged with a prep reminder in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it confirm the booking with the customer automatically?
No. It drafts the confirmation email in Gmail and leaves it for your team to review and send, so nothing reaches a parent unchecked.
How fast does the team find out about a new booking?
It watches Punchpass continuously, so a new booking's details and prep alert reach Slack within minutes of the host completing checkout.
Does it handle deposits or payment?
No. It only drafts the confirmation and details already captured at booking. Payment and deposits still run through your normal Punchpass checkout.
Related templates
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