Automated Aqua Mail Renewal Notice Tracking
Every morning, WebRun opens Aqua Mail, finds new renewal and subscription notice emails from vendors and services, creates a Trello card for each with its due date and amount, and posts a short summary of what's coming due to Microsoft Teams.
How do I keep track of renewal notices that arrive in Aqua Mail?
WebRun checks Aqua Mail every morning for renewal and subscription notice emails from vendors and services. It creates a Trello card for each one with its due date and amount, then posts a summary of what's coming due to Microsoft Teams, so no renewal or subscription lapses without warning.
- Renewal notices get logged the same morning they arrive
- Every open renewal gets a Trello card with its due date
- Teams sees what's coming due without opening the inbox
Built for small business owners · IT admins · freelancers · solo founders
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
aqua-mail.comin a real browser with your saved login - no setup, no API keys. -
1
Aqua Mail - find renewal notice emails
aqua-mail.com
WebRun opens Aqua Mail to find renewal notice emails. - Open Aqua Mail and check new mail across connected accounts
- Find messages that look like a renewal, subscription, or expiry notice
- Capture the vendor, amount, and due date for each
Done when Every new renewal notice this run is identified with its details.
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2
Trello - create a card with the due date
trello.com
WebRun opens Trello to create a card with the due date. - Create a card on the renewals board for each notice found
- Include the vendor, amount, and due date
- Move the card to Done once handled
Done when Every renewal notice this run has an open Trello card.
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3
Microsoft Teams - summarize what's coming due
microsoft.com
WebRun opens Microsoft Teams to summarize what's coming due. - Post a short summary of what's coming due to the team channel
- Sort so the soonest due date is listed first
- Skip the post if nothing new was found
Done when Teams has a summary of every renewal due soon.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it renew or cancel anything on its own?
No. WebRun only reads renewal notice emails and logs them. Renewing, canceling, or paying for anything stays a decision you make yourself.
How does it recognize a renewal notice?
It looks for common signals like the words renewal, subscription, or expires alongside a date and amount in the email.
What happens once a renewal is handled?
Move its Trello card to Done and it drops out of the next Teams summary as an open item.
Related templates
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