Automated Andela Engagement Tracking
Every Monday, WebRun signs in to Andela, reads every active engagement with its role, start date, and end date, updates the matching row in your Airtable roster, and sends a Telegram list of the engagements finishing in the next 30 days so you can decide to extend or backfill in time.
How do I track when my Andela engagements are due to end?
WebRun opens Andela every Monday, reads each active engagement with its role, team, and end date, and updates your Airtable roster to match. It then sends a Telegram list of the engagements finishing within 30 days, so you extend or backfill before a team loses someone mid project.
- Thirty days of warning before an engagement runs out
- One Airtable roster that matches Andela every Monday
- Closed and new engagements reconciled without manual edits
Built for engineering managers · talent operations · staffing coordinators · startup founders
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
andela.comin a real browser with your saved login - no setup, no API keys. -
1
Andela - read active engagements
andela.com
WebRun opens Andela to read active engagements. - Sign in to Andela and open your active engagements
- Capture the engineer, the role, the team, the start date, and the scheduled end date for each
- Note anything already marked as ending, paused, or awaiting an extension
Done when Every current engagement is captured with its end date and status.
-
2
Airtable - update the roster
airtable.com
WebRun opens Airtable to update the roster. - Open your engagement roster base in Airtable
- Update the matching row for each engagement, or create one if it is new
- Set a days remaining field and mark rows that ended since the last run as closed
Done when The Airtable roster matches what Andela shows today.
-
3
Telegram - warn about expiring work
telegram.org
WebRun opens Telegram to warn about expiring work. - Send a short list of engagements ending within 30 days, soonest first
- Show the engineer, the team, the end date, and whether an extension is already in flight
- Add a one line count of new engagements added and engagements that closed this week
Done when You have this week's renewal warning in Telegram.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it extend or end an engagement for me?
No. WebRun reads Andela and writes only to your own Airtable roster and Telegram. Extending, ending, or renegotiating an engagement stays a human decision you make inside Andela.
Will it message engineers or Andela staff?
No. The only message it sends is the internal Telegram summary to your own chat. It never contacts an engineer, a partner manager, or anyone outside your team.
What if an engagement has no end date yet?
It is still tracked in Airtable, just marked as open ended so it never triggers a false renewal warning. Once a date appears in Andela, the next Monday run picks it up and starts the 30 day countdown.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.