Automated Equipment Delivery Scheduling
Every morning, WebRun opens ASPEN, finds units sold but not yet delivered, checks whether pre-delivery inspection is complete, blocks a delivery slot on the driver's Google Calendar for units ready to go, drafts a delivery confirmation email for the customer to review in Gmail, and flags any unit at risk of missing its promised date.
How do I make sure sold equipment gets delivered on the date I promised the customer?
WebRun finds units sold but not yet delivered in ASPEN every morning, confirms pre-delivery inspection is complete, blocks a delivery slot on the driver's Google Calendar, and drafts a delivery confirmation email in Gmail for the sales rep to review and send, flagging any unit at risk of missing its promised date.
- Units at risk of missing their promised delivery date get flagged 2 days out
- Drivers see delivery slots on their calendar without a manual dispatch call
- Customers get a confirmation drafted in the rep's voice, never sent without a review
Built for delivery coordinators · sales reps · ag equipment dealership operations teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
aspendealers.comin a real browser with your saved login - no setup, no API keys. -
1
ASPEN (Charter Software) - find sold units awaiting delivery
aspendealers.com
WebRun opens ASPEN (Charter Software) to find sold units awaiting delivery. - Open ASPEN and filter sold units to those not yet marked delivered
- Check the pre-delivery inspection status for each unit
- Flag any unit within 2 days of its promised delivery date where the inspection is not yet complete
Done when Every undelivered sold unit is listed with its inspection status and promised delivery date.
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2
Google Calendar - block a delivery slot for the driver
calendar.google.com
WebRun opens Google Calendar to block a delivery slot for the driver. - For units with inspection complete, block a delivery slot on the assigned driver's calendar
- Include the customer name, unit, and delivery address in the event
Done when A delivery slot is on the calendar for every unit ready to go out.
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3
Gmail - draft the delivery confirmation for the customer
gmail.com
WebRun opens Gmail to draft the delivery confirmation for the customer. - Draft a delivery confirmation email to the customer with the scheduled date and window
- Leave the draft unsent in Gmail for the sales rep to review and send
- Never send the confirmation automatically, even for a routine delivery
Done when A draft delivery confirmation exists in Gmail for every scheduled unit, ready for the rep to send.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email the customer a delivery time without me approving it?
No. WebRun drafts the confirmation email in Gmail and leaves it unsent. Your sales rep reviews and sends it before the customer sees a delivery time.
What happens if pre-delivery inspection is not done yet?
The unit is flagged instead of scheduled. WebRun will not block a delivery slot or draft a confirmation until the inspection is marked complete in ASPEN.
Does it reschedule the driver's calendar if a delivery slips?
It checks the calendar each morning and adds a new slot if a unit is still undelivered, but it does not delete or move an existing event on its own.
Related templates
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