Automated Unscheduled Student Alerts
Every Monday, WebRun reads your active student roster in CounselMore, checks your Google Calendar for any session booked with each one this month, and posts you a Slack list of active students who have nothing on the calendar, so no one quietly goes dark.
How do I find active students with no session scheduled this month?
WebRun reads your active student roster in CounselMore every Monday and checks your Google Calendar for a session booked with each one this month. It posts you a Slack list of active students with nothing on the calendar, sorted by the longest gap, so you can re-engage quiet students before they drift out of the process.
- Quiet students surface before they drift out of the process
- You see the longest gaps first and re-engage them
- Paused and graduated students are excluded automatically
Built for independent educational consultants · college admissions consultants · counseling practice owners
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.counselmore.comin a real browser with your saved login - no setup, no API keys. -
1
CounselMore - list active students
counselmore.com
WebRun opens CounselMore to list active students. - Open CounselMore and read the roster of currently active students
- Note each student's name and the parent or student contact
- Exclude students marked paused, graduated, or on hold
Done when The list of currently active students is captured.
-
2
Google Calendar - check for booked sessions
calendar.google.com
WebRun opens Google Calendar to check for booked sessions. - Open Google Calendar and scan this month for a session with each active student
- Match calendar events to students by name or email
- Mark any active student with no session booked this month
Done when Each active student is marked as booked or not booked this month.
-
3
Slack - post the no-session list
slack.com
WebRun opens Slack to post the no-session list. - Post a Slack list of active students with no session on the calendar this month
- Show how long it has been since each student's last session
- Sort by the longest gap so you re-engage the quietest students first
Done when You have this week's no-session list in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it message students to book a session?
No. This flow only posts an internal Slack list for you. It never contacts a student or parent, so you decide how and when to reach out to anyone who has gone quiet.
How does it match sessions to students?
It reads your Google Calendar and matches events to your active CounselMore roster by name and email, so a student with a genuine booking this month is not flagged.
Will paused students show up?
No. It reads each student's status in CounselMore and excludes anyone marked paused, graduated, or on hold, so the list is only students who should have sessions.
Related templates
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