Know before a family's prepaid hours run out
Every morning, WebRun opens CounselMore, compares each family's tracked hours against their prepaid package, posts you a Slack alert for anyone running low, and drafts a friendly top-up note in Gmail so no family hits zero mid-season by surprise.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I know when a family's prepaid consulting hours are running low?
WebRun compares each family's tracked time against their prepaid package in CounselMore every morning and flags anyone running low. It posts you a Slack alert ranked by who is closest to zero and drafts a friendly top-up note in Gmail, left unsent, so you can renew families early instead of discovering an empty balance mid-session.
- You spot a low balance before a family hits zero mid-season
- Renewal conversations start early, not after work has stalled
- Every renewal note is drafted, never sent without your approval
Built for independent educational consultants · college admissions consultants · counseling practice owners
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.counselmore.comin a real browser with your saved login - no setup, no API keys. -
1
CounselMore - check hours remaining
counselmore.com How to Automate CounselMore
WebRun opens CounselMore to check hours remaining. - Open CounselMore and read each family's prepaid package and tracked time
- Work out the hours remaining for each active family
- Flag any family under your low-balance threshold, for example two hours left
Done when Every family's remaining prepaid hours are known and low ones flagged.
-
2
Slack - alert you internally
slack.com How to Automate Slack
WebRun opens Slack to alert you internally. - Post a Slack alert listing families running low on prepaid hours
- Show hours remaining and recent burn rate for each
- Put the closest-to-zero families at the top so you can act first
Done when You have today's low-balance alert in Slack.
-
3
Gmail - draft a top-up note
gmail.com How to Automate Gmail
WebRun opens Gmail to draft a top-up note. - Draft a friendly note to each low-balance family explaining hours are running low
- Offer the next package or a top-up in warm, plain language
- Leave every note as a Gmail draft for you to review, never sent on its own
Done when A top-up note is drafted for every low-balance family.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email families about renewing without me?
No. The Slack alert is internal, and the top-up note is left as a Gmail draft. You review and send any renewal message yourself, so nothing about money reaches a family unapproved.
How does it calculate hours remaining?
It reads each family's prepaid package and logged time in CounselMore, then subtracts one from the other every morning, so the balance you see reflects the latest tracked sessions.
Can I set when it warns me?
Yes. Pick your low-balance threshold, such as two hours left or twenty percent remaining, and WebRun flags families the moment they cross it.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.