Remind clients to use their acupuncture package credits before they expire
Every morning, WebRun scans Jane for clients whose prepaid packages or visit credits expire within the next 14 days, drafts a friendly reminder noting their remaining credits and expiry date, and queues each message in Gmail for the practitioner to review before sending.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically remind acupuncture clients about expiring package credits?
WebRun scans Jane every morning for clients whose prepaid packages or visit credits expire within 14 days, then drafts a personalised reminder in Gmail for each one. Every message is queued unsent for your review, and a Slack alert flags urgent expiries, so clients keep their value and your schedule fills.
- Clients use their credits before they lapse, protecting their investment
- Practitioners spend seconds reviewing drafts instead of manually chasing package holders
- Clients who already booked are skipped automatically from live Jane data
Built for acupuncturists · TCM clinics · wellness studios · holistic health practitioners
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
jane.appin a real browser with your saved login - no setup, no API keys. -
1
Jane - find packages and credits nearing expiry
jane.app How to Automate Jane
WebRun opens Jane to find packages and credits nearing expiry. - Open Jane and navigate to the client billing or packages section
- Filter for clients with packages or visit credits expiring in the next 14 days
- Capture client name, package type, credits remaining, and expiry date
Done when Every client with expiring credits is listed with the relevant package details.
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2
Gmail - draft personalised expiry reminders
gmail.com How to Automate Gmail
WebRun opens Gmail to draft personalised expiry reminders. - Draft a warm personalised reminder for each client noting their remaining credits and expiry date
- Include a clear call to action to book before the credits lapse
- Save every draft unsent in Gmail for practitioner review
Done when A draft expiry reminder exists in Gmail for every client with credits expiring soon.
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3
Slack - alert practitioner to review drafts
slack.com How to Automate Slack
WebRun opens Slack to alert practitioner to review drafts. - Post a Slack alert listing how many expiry reminders are queued for review
- Highlight any packages expiring within 48 hours as priority
Done when Practitioner sees the queue count in Slack and can action Gmail drafts promptly.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send expiry reminders to clients without my approval?
No. Every reminder is saved as an unsent Gmail draft. Nothing is delivered to a client until you review and send it.
Can I set a different look-ahead window than 14 days?
Yes. Tell WebRun your preferred window (for example, 7 or 21 days) and it will filter Jane accordingly on every run.
What if a client books an appointment before the reminder goes out?
It reads live package and booking data from Jane each morning, so any client who has already used or rebooked their credits is automatically excluded.
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