FieldFlo Automated Job Cost Variance Report
Every Monday, WebRun opens FieldFlo for each active job's estimate, pulls the actual labor, material, and disposal costs booked in QuickBooks, builds a variance report in a Google Sheet, and posts your team a Slack summary ranking jobs by how far they are over or under estimate.
How do I compare abatement job costs against the estimate each week?
WebRun opens FieldFlo every Monday for each job's estimate and pulls the actual labor, material, and disposal costs booked in QuickBooks. It builds a variance report in a Google Sheet, calculating the dollar and percentage gap per job, then posts your team a Slack summary ranking jobs by overrun, so cost creep surfaces while there is still time to act.
- Every job's actual cost is compared to its estimate each week
- Jobs running over estimate are ranked so the worst overruns surface first
- A Google Sheet variance report keeps a running record of project margins
Built for asbestos abatement contractors · abatement project managers · environmental remediation owners · field service finance teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
fieldflo.comin a real browser with your saved login - no setup, no API keys. -
1
FieldFlo - pull each job's estimate
fieldflo.com
WebRun opens FieldFlo to pull each job's estimate. - Open FieldFlo and list active and recently completed abatement jobs
- Capture each job's estimated labor, material, disposal, and total cost from the bid
- Note the job stage so completed jobs and in-progress jobs can be read differently
Done when Every job in scope has its estimated cost breakdown captured.
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2
QuickBooks - pull actual costs booked to the job
- Open QuickBooks and pull actual costs booked to each job: labor, materials, and disposal
- Match costs to the same job or customer used in FieldFlo
- Total the actual cost to date for each job
Done when Actual costs to date are totaled for every job from QuickBooks.
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3
Google Sheets - build the variance report and post the summary
google.com
WebRun builds the job-cost variance report in Google Sheets and posts the summary. - Open the job-cost variance spreadsheet in Google Sheets and add a row per job with estimate, actual, and variance
- Calculate the dollar and percentage variance for each job and mark those over estimate
- Post a Slack summary to your team ranking jobs by variance, largest overrun first, with a link to the sheet
Done when The variance report is built in Google Sheets and a ranked summary is posted to Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does this report leave my company?
No. The variance report and the ranked summary are internal. WebRun writes to your Google Sheet and posts to your Slack channel, so job financials stay with your team and nothing is shared with a client automatically.
How does it match costs in QuickBooks to a job in FieldFlo?
It matches on the job or customer name used in both systems. Keeping job names consistent between FieldFlo and QuickBooks lets WebRun line up each estimate with its actual labor, material, and disposal costs.
Can it report on completed jobs as well as active ones?
Yes. It reads the job stage in FieldFlo and can include recently completed jobs for a final margin, alongside in-progress jobs showing cost to date against estimate.
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