FieldFlo Automated Crew Timesheet Logging
Every evening, WebRun opens FieldFlo, collects each crew member's clock-in and clock-out time by job for the day, drafts matching timesheet entries in QuickBooks for review, and posts your office a Slack summary of hours by job with any missing or incomplete entries flagged.
How do I turn daily abatement crew time entries into payroll-ready timesheets?
WebRun opens FieldFlo each evening and collects every crew member's clock-in and clock-out time by job. It drafts matching timesheet entries in QuickBooks, allocated to the right project, then posts your office a Slack summary of hours by job with any missing clock-out flagged. Payroll stays a human step from the reviewed drafts.
- Daily crew hours land as draft QuickBooks timesheets allocated by job
- Missing clock-outs and unallocated entries are flagged the same evening
- Payroll stays a reviewed human step, nothing is submitted automatically
Built for asbestos abatement contractors · abatement office administrators · field service payroll teams · abatement project managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
fieldflo.comin a real browser with your saved login - no setup, no API keys. -
1
FieldFlo - collect the day's crew time by job
fieldflo.com
WebRun opens FieldFlo to collect the day's crew time by job. - Open FieldFlo and pull today's crew time tracking entries
- For each worker, capture the job, clock-in and clock-out times, and total hours
- Note any worker with a missing clock-out or no entry against a job they were scheduled on
Done when Every crew member's hours by job for the day are captured, with gaps noted.
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2
QuickBooks - draft payroll-ready timesheet entries
- Open QuickBooks and draft a weekly timesheet entry for each worker with hours allocated to the right job
- Match each entry to the correct customer or job so labor cost lands against the project
- Save the timesheets as drafts for your office to review. Do not submit or run payroll
Done when Draft QuickBooks timesheet entries reflect the day's hours by job, unsubmitted.
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3
Slack - summarize hours and flag gaps
slack.com
WebRun posts the daily hours summary to Slack and flags gaps. - Post a Slack summary to your office channel showing total hours by job for the day
- List any worker with a missing clock-out or an unallocated entry so it can be corrected
- Flag any job whose logged hours look unusually high or low against its plan
Done when Your office has a Slack summary of the day's hours by job with gaps flagged.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will WebRun run payroll on its own?
No. WebRun drafts the timesheet entries in QuickBooks and leaves them for your office to review. It never submits payroll or pays anyone. A person always checks the hours and runs payroll from the reviewed drafts.
How does it handle a missing clock-out?
It flags any worker with a missing clock-out or an entry not allocated to a job in the Slack summary, so your office can correct the record before the timesheet is finalized.
Does it allocate labor to the right job for costing?
Yes. It matches each time entry from FieldFlo to the correct customer or job in QuickBooks, so labor cost lands against the project and your job costing stays accurate.
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