Automated 163 Mail Receipt Filing
Every night, WebRun opens 163 Mail, finds the messages carrying receipts and invoices, files each into a folder named for its sender and month, writes a running index of sender, date, and amount onto a Trello card, and posts the night's count to Slack for whoever does the books.
How do I organise receipts and invoices out of my email inbox?
Every night WebRun opens 163 Mail, finds the messages carrying receipts and invoices, and files each one into a folder named for its sender and month. It writes a running index of sender, date, and amount onto a Trello card and posts the night's count to Slack for whoever does the books.
- The month's receipts sit in one folder before quarter end
- Nobody digs through the inbox looking for a single invoice
- Unreadable receipts are flagged the night they arrive
Built for bookkeepers · small business owners · freelancers · finance admins
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
mail.163.comin a real browser with your saved login - no setup, no API keys. -
1
163 Mail - find and file receipt emails
163.com
WebRun opens 163 Mail to find and file receipt emails. - Open 163 Mail and scan messages received since the last run for receipts, invoices, and statements
- Read the sender, the date, and the amount off each one
- Move each message into a folder named for its sender and month, creating the folder if it is missing
Done when Every receipt message from today sits in a sender and month folder.
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2
Trello - keep the month's index
trello.com
WebRun opens Trello to keep the month's index. - Open the month's index card on the bookkeeping board
- Add a line per receipt with the sender, the date, the amount, and the folder it went to
- Note any message that looked like a receipt but had no readable amount so a person can check it
Done when The month's index card lists every receipt filed so far.
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3
Slack - post what was filed tonight
slack.com
WebRun opens Slack to post what was filed tonight. - Post the finance channel the count filed tonight and the running month total
- Call out any receipt WebRun could not read so someone opens it by hand
- Never delete a message or empty a folder. Filing only moves mail, it never removes it
Done when Tonight's filing summary is in Slack with the month running total.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it delete anything from my mailbox?
No. Deleting is irreversible, so WebRun never does it. Filing moves a message into a folder and leaves it there, and the original stays in your 163 Mail account untouched.
Does it reply to any of these emails?
No. This run never sends mail. It reads, files, and indexes only, so no sender ever receives an automated reply about their invoice or receipt.
What if a receipt has no clear amount?
It still gets filed, and the index line marks the amount as unread so a person can open it. The same items are called out in the Slack post so nothing quietly goes missing.
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