Automated Knitting Waitlist Offers
Every morning, WebRun opens Rain POS, spots classes where a seat just opened, matches each opening to the next person on the waitlist, logs the offers to a Google Sheet, and drafts each an open-seat email in Mailchimp that waits for your approval before it sends.
How do I fill canceled knitting class seats from the waitlist?
WebRun watches your Rain POS class rosters every morning, spots seats that just opened, and matches each to the next person on the waitlist. It logs the offers to a Google Sheet and drafts each student an open-seat email in Mailchimp, left unsent, so you approve every offer before a canceled seat gets refilled.
- Canceled seats get refilled instead of sitting empty
- The next person in line hears within hours, not days
- Every offer waits for your approval before it sends
Built for yarn shops · needlework stores · knitting instructors · shop owners
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
rainpos.comin a real browser with your saved login - no setup, no API keys. -
1
Rain POS - spot open seats and waitlists
rainpos.com
WebRun opens Rain POS to spot open seats and waitlists. - Open Rain POS and go to class scheduling
- Find classes with an open seat and a waitlist
- Capture the class, the seats now free, and the next person in line with their email
Done when Every class with an open seat is matched to the next waitlisted student.
-
2
Google Sheets - log the seat offers
google.com
WebRun opens Google Sheets to log the seat offers. - Open the waitlist offers log
- Add a row per offer with the class, the student, and the offer date
- Track whether an earlier offer is still pending so no seat is double-offered
Done when The log holds today's seat offers and shows which are still pending.
-
3
Mailchimp - draft open-seat offers
mailchimp.com
WebRun opens Mailchimp to draft open-seat offers. - Draft a warm open-seat email per student with the class, date, and a claim-by time
- Match your shop voice and keep it short
- Leave every email unsent in Mailchimp for you to review and send. WebRun never emails a student on its own
Done when An open-seat email sits ready in Mailchimp for every offer, awaiting your approval.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email waitlisted students without me?
No. Every open-seat offer is left unsent in Mailchimp. You read each one and send it yourself, so no offer reaches a student until you approve it.
How does it pick who gets the seat?
It reads the live waitlist order in Rain POS and offers the open seat to the next person in line, logging each offer so the same seat is never promised to two people.
What if the seat gets filled another way?
It checks the live class capacity in Rain POS each morning, so once a class is full again it stops drafting offers for that seat.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.