Automated BakeSmart Short Dated Stock Alerts
Every morning, WebRun opens BakeSmart, scans raw ingredient and par baked stock for anything nearing its use by date, logs the flagged items to Google Sheets with the quantity and days left, and pings your kitchen manager on Telegram so short dated stock gets used first, not wasted.
How do I automatically flag short dated bakery inventory before it is wasted?
WebRun opens BakeSmart every morning and scans raw ingredient and par baked stock for anything within three days of its use by date. It logs each flagged item to Google Sheets with the quantity and days remaining, then pings your kitchen manager on Telegram with the most urgent items first, so short dated stock gets used before it is wasted.
- Short dated stock is flagged three days out instead of found too late
- Waste patterns become visible over time from the logged history
- Every alert reaches the kitchen manager directly on Telegram each morning
Built for wholesale bakeries · bakery kitchen managers · commercial bakery inventory teams · bakery production staff
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.bakesmart.comin a real browser with your saved login - no setup, no API keys. -
1
BakeSmart - scan inventory for short dated stock
bakesmart.com
WebRun opens BakeSmart to scan inventory for short dated stock. - Open BakeSmart and check the inventory list for raw ingredients and par baked stock
- Identify any item within three days of its use by or best before date
- Note the quantity and exact days remaining for each flagged item
Done when Every item nearing its use by date is identified with quantity and days left.
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2
Google Sheets - log the flagged items
google.com
WebRun opens Google Sheets to log the flagged items. - Log each flagged item with quantity, location, and days remaining
- Sort the list so the item with the least time left is at the top
- Keep a dated tab so waste patterns are visible over time
Done when The short dated inventory list is logged and sorted by urgency.
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3
Telegram - alert the kitchen manager
telegram.org
WebRun opens Telegram to alert the kitchen manager. - Send the kitchen manager a short message with today's short dated items
- Put the most urgent item first with its quantity and days left
- Suggest using or repurposing the item in today's production run where it fits
Done when The kitchen manager has today's short dated stock list on Telegram.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it decide what to do with the short dated stock?
No. WebRun only flags the item, quantity, and days remaining. Your kitchen manager decides whether to use it in today's run, discount it, or set it aside.
How close to expiry does an item need to be to get flagged?
Within three days of its use by or best before date logged in BakeSmart. That window keeps the list focused on items that actually need attention this week.
Does this contact any customer or wholesale account?
No. The short dated inventory list is purely internal. It only goes to your Google Sheets log and your kitchen manager's Telegram, never to a customer.
Related templates
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