Automated Video Project Intake
When a new video project inquiry lands, WebRun logs the contact details and project scope to your intake sheet, drafts a confirmation email for the producer to review and send, and posts an alert to the production Slack channel so nothing slips through.
How do I automatically log and confirm video project inquiries?
WebRun captures every incoming video project inquiry, logs the client name, project type, and budget to your Google Sheets intake tracker, drafts a confirmation email in Gmail for the producer to review, and posts an instant Slack alert to the production channel so no lead is ever missed.
- Every inquiry is logged instantly with no manual data entry
- Confirmation drafts are ready for the producer to send in one click
- Producers are alerted in Slack the moment a new project comes in
Built for video production studios · freelance videographers · creative agencies · commercial film producers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
sheets.google.comin a real browser with your saved login - no setup, no API keys. -
1
Google Sheets - log inquiry details
google.com
WebRun opens Google Sheets to log inquiry details. - Open the project intake sheet in Google Sheets
- Append a new row with the client name, contact email, project type, budget range, and shoot date if provided
- Stamp the row with the date and time of the inquiry
Done when The inquiry is logged as a new row with all captured details.
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2
Gmail - draft confirmation email
gmail.com
WebRun opens Gmail to draft confirmation email. - Draft a warm, on-brand confirmation email acknowledging the inquiry
- Include the project details back to the client so they know it was received correctly
- Save the draft in Gmail for the producer to review and send. Do not send automatically
Done when A confirmation email draft is ready in Gmail for producer review.
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3
Slack - alert the producer
slack.com
WebRun opens Slack to alert the producer. - Post a short alert to the production channel with the client name, project type, and budget
- Include a link to the intake sheet row for quick access
- Tag the producer or project lead if a name is configured
Done when The producer has a Slack alert with the new inquiry summary.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the confirmation email automatically?
No. WebRun drafts the confirmation and leaves it in Gmail for the producer to review and send. Nothing goes to the client without a human sign-off.
Which details does it log to the sheet?
It captures client name, contact email, project type, budget range, preferred shoot date, and a timestamp. You can extend the sheet with extra columns and WebRun will fill them in.
Can it handle multiple inquiry channels?
Yes. WebRun can pull from a web form, an email inbox, or a connected contact form and log each source into the same intake sheet with a source column.
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