Automated Call Sheet Prep
Each morning before a scheduled shoot, WebRun reads the job details from your production schedule in Google Sheets, drafts a formatted call sheet and individual crew confirmation emails in Gmail, and alerts the producer in Slack so all logistics are ready to send with one click.
How do I automatically prepare call sheets and crew confirmations before a shoot?
Every morning before a shoot, WebRun reads the upcoming job details from your Google Sheets production schedule, drafts a formatted call sheet and individual crew confirmation emails in Gmail, and posts a Slack alert to the producer so all logistics documents are ready to send with a single click.
- Call sheets and crew confirmations are drafted hours before every shoot
- Producers review and send with one click instead of building docs from scratch
- No shoot detail is forgotten with all data pulled live from the schedule sheet
Built for video production coordinators · freelance producers · commercial film crews · documentary production teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
sheets.google.comin a real browser with your saved login - no setup, no API keys. -
1
Google Sheets - read upcoming shoot details
google.com
WebRun opens Google Sheets to read upcoming shoot details. - Open the production schedule sheet in Google Sheets
- Find all shoots scheduled within the next 48 hours
- Collect location, call time, crew list with roles and contact info, client name, and any special notes for each shoot
Done when Every upcoming shoot has its full logistics details captured.
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2
Gmail - draft call sheet and crew confirmations
gmail.com
WebRun opens Gmail to draft call sheet and crew confirmations. - Draft a formatted call sheet for each upcoming shoot listing location, call times, and crew assignments
- Draft individual crew confirmation emails with each person's specific call time and role
- Leave all drafts in Gmail for the producer to review and send. Do not send any email automatically
Done when A call sheet draft and individual crew confirmation drafts are ready in Gmail for every upcoming shoot.
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3
Slack - alert producer that drafts are ready
slack.com
WebRun opens Slack to alert producer that drafts are ready. - Post an alert to the production Slack channel listing upcoming shoots and their call times
- Note that call sheet and confirmation drafts are ready in Gmail
- Tag the producer or coordinator responsible for each shoot
Done when The producer has a Slack alert confirming drafts are ready to review and send.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the call sheets and confirmations automatically?
No. WebRun drafts every call sheet and crew confirmation in Gmail and leaves them for the producer to review before sending. No email reaches crew or clients without a human sign-off.
What information does it put in the call sheet?
It includes shoot location and directions, general and individual call times, crew names and roles, client name, equipment notes, and any special instructions pulled from your schedule sheet.
What if a shoot is cancelled or rescheduled?
It reads your live schedule sheet each morning, so any shoot removed or moved in the sheet is automatically excluded from that day's drafts. No stale call sheets are generated.
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