Automated Venue Proposal Follow-Up
Every morning, WebRun opens Tripleseat, finds proposals or quotes sent more than two days ago with no client reply, drafts a friendly follow-up for each lead, and saves the emails in Gmail for your review. A Slack summary shows which deals are waiting.
How do I automatically follow up on venue proposals that have gone quiet?
Every morning WebRun scans Tripleseat for proposals sent more than two days ago with no client reply, drafts a personalized follow-up email for each in Gmail, and posts a ranked Slack summary for the sales team. Nothing is sent until a coordinator reviews and approves each draft.
- No proposal sits unanswered for more than two days
- Sales team starts every morning with a ranked list of deals to action
- Personalized follow-ups reference the client's specific event and quote
Built for venue sales coordinators · banquet hall managers · wedding venue owners · event space directors
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.tripleseat.comin a real browser with your saved login - no setup, no API keys. -
1
Tripleseat - find proposals with no reply
tripleseat.com
WebRun opens Tripleseat to find proposals with no reply. - Open Tripleseat and filter leads to proposals sent but not yet accepted or declined
- Identify proposals with no client activity in the last 2 or more days
- Note the event date, quote amount, and last contact date for each
Done when Every unresponded proposal is listed with its details and days since last contact.
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2
Gmail - draft follow-up emails
gmail.com
WebRun opens Gmail to draft follow-up emails. - Draft a short, friendly follow-up email for each stale proposal
- Reference the specific event type, date, and quote in the message
- Offer to answer questions or schedule a quick call
- Save each as a draft in Gmail for review - do not send until approved
Done when A personalized follow-up draft is queued in Gmail for each stale proposal.
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3
Slack - report stale deals to the team
slack.com
WebRun opens Slack to report stale deals to the team. - Post a morning summary of stale proposals to the sales channel
- List each deal with the event date, quote value, and days since last contact
- Flag the highest-value or soonest-date events at the top
Done when The team has a prioritized list of proposals needing follow-up in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the follow-up emails without my approval?
No. Every follow-up is saved as a Gmail draft for your review. You approve and send each one yourself so nothing goes out that you have not seen.
How many days without a reply triggers a follow-up draft?
The default is 2 days, but you can set your preferred window when you connect Tripleseat. You can also set different thresholds for different event types or quote values.
What if the prospect already replied outside of Tripleseat?
WebRun checks Tripleseat lead status each run. If a lead has been updated to accepted, declined, or active, it is skipped so you will not draft a follow-up for a deal already in motion.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.