Collect venue deposits before the date slips away
Every morning, WebRun opens Perfect Venue to find bookings where a deposit is overdue, checks Stripe to confirm no payment has been received, drafts a polite deposit reminder for each client, and saves the emails in Gmail for your review before they are sent.
- No credit card
- Under $0.01 per run
- Cancel anytime
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.perfectvenue.comin a real browser with your saved login - no setup, no API keys. -
1
Perfect Venue - find bookings with overdue deposits
perfectvenue.com
WebRun opens Perfect Venue to find bookings with overdue deposits. - Open Perfect Venue and filter events to those with a deposit due date in the past or today
- List each booking with the client name, event date, deposit amount, and due date
- Skip any booking already marked as deposit paid or cancelled
Done when All bookings with an outstanding deposit are listed with their details.
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2
Stripe - confirm no deposit payment received
stripe.com How to Automate Stripe
WebRun opens Stripe to confirm no deposit payment received. - Open Stripe and look up each booking's associated payment intent or invoice
- Confirm that no deposit payment has been captured or received
- Note the deposit amount expected for each confirmed booking
Done when Each overdue deposit is confirmed unpaid in Stripe before drafting a reminder.
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3
Gmail - draft deposit reminder emails
gmail.com How to Automate Gmail
WebRun opens Gmail to draft deposit reminder emails. - Draft a friendly, on-brand deposit reminder for each client
- Include the event date, deposit amount, and a payment link or next-step instructions
- Mention that the date hold requires the deposit to be secured
- Save each as a Gmail draft for review - do not send until approved
Done when A personalized deposit reminder draft is queued in Gmail for each overdue booking.
How do I automatically remind clients to pay their venue deposit?
WebRun checks Perfect Venue and Stripe every morning for bookings with overdue deposits, then drafts a personalized payment reminder in Gmail for each client, including the event date, amount due, and payment link. Every draft waits for your approval. No charge is ever initiated automatically.
- Overdue deposits are flagged and a reminder drafted every morning
- No date hold lapses simply because a reminder was not sent
- Clients get a specific, friendly message with a clear path to pay
Built for venue coordinators · banquet hall managers · wedding venue administrators · event space owners
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it charge the client's card automatically?
No. WebRun never initiates a charge. It drafts the reminder email for your review and includes payment instructions or a Stripe link so the client can pay at their own action.
What if the client paid outside of Stripe?
If the payment is recorded in Perfect Venue as paid, the booking is skipped. For payments made by check or bank transfer, mark the deposit as received in Perfect Venue and the booking will be excluded from the next run.
Can it send escalating reminders for very overdue deposits?
Yes. You can set a second, firmer message template to be drafted for deposits more than a week overdue, keeping the tone appropriate to how long the client has been unresponsive.
Related templates
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