Automated XSOLIS Avoidable Inpatient Day Flags
Every night, WebRun opens XSOLIS, finds every patient who no longer meets inpatient level of care criteria but remains admitted, logs each avoidable day to a Google Sheet with the barrier causing it, and drafts an Outlook note to the assigned case manager so the barrier gets addressed the next morning.
How do I reduce avoidable inpatient days before they add up?
WebRun reviews XSOLIS every night for patients who no longer meet inpatient level of care criteria but remain admitted for a non clinical reason, logs each avoidable day to a Google Sheet with the specific barrier, and drafts an Outlook note to the case manager suggesting the next step. Case managers act on their own drafted notes each morning, and barrier trends build automatically over time.
- Avoidable days get a drafted next step the same night instead of drifting another day
- Barrier trends build automatically so recurring causes surface without manual reporting
- Case managers act on their own drafted note instead of starting from scratch each morning
Built for case management directors · utilization review nurses · discharge planners · hospital UM departments
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
dragonfly.xsolis.comin a real browser with your saved login - no setup, no API keys. -
1
XSOLIS - find avoidable inpatient days
xsolis.com
WebRun opens XSOLIS to find avoidable inpatient days. - Open XSOLIS and find patients who no longer meet inpatient level of care criteria but remain admitted
- Capture the patient, unit, days at this level, and the documented barrier such as awaiting placement or a pending family decision
- Note the assigned case manager for each patient
Done when Every avoidable inpatient day tonight is listed with its barrier and assigned case manager.
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2
Google Sheets - log each avoidable day
google.com
WebRun opens Google Sheets to log each avoidable day. - Open the Avoidable Days Log sheet
- Append a row for each avoidable day with the barrier and today's date
- Keep a running count per barrier type for monthly trend reporting
Done when The log sheet reflects tonight's avoidable days and the running barrier trend.
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3
Outlook - draft the case manager note
microsoft.com
WebRun opens Outlook to draft the case manager note. - Draft a short Outlook note to each assigned case manager naming the patient and the barrier holding up discharge
- Suggest the specific next step, such as a placement follow up call or a family meeting
- Leave every note unsent in Outlook Drafts for the case manager to review and act on
Done when A drafted, unsent note is waiting for every case manager with an avoidable day tonight.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it contact the family or placement facility on its own?
No. WebRun only drafts an internal note to the case manager in Outlook and leaves it unsent. Any outreach to a family or facility is made by the case manager.
What counts as an avoidable day?
Any night a patient no longer meets inpatient level of care criteria in XSOLIS but remains admitted for a non clinical reason, such as awaiting placement or a pending family decision.
Why track avoidable days over time?
The Google Sheet keeps a running count per barrier type, so your team can see whether placement delays, family decisions, or another barrier is driving the most avoidable days each month.
Related templates
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