Automated Conservice Move Out Bill Proration
When a resident moves out, WebRun opens Conservice, pulls the move out date and the unit's final submeter read, prorates the utility charge to the exact days occupied in the final partial cycle, drafts the final bill email in Gmail with the breakdown, leaves it unsent, and posts a Slack note to the property manager that it's ready for review.
How do I draft a resident's final prorated utility bill at move out?
When a resident moves out, WebRun pulls the confirmed move out date and final submeter read from Conservice, prorates the utility charge to the exact days occupied, and drafts the final bill in Gmail. The draft is left unsent for your property manager to review, and Slack gets a note once it's ready, so no former resident is billed unchecked.
- Every departing resident's final bill is prorated to the exact day, not rounded
- Final bills are reviewed before they reach a former resident
- Deposit shortfalls get flagged instead of surfacing after the resident is gone
Built for multifamily property managers · onsite leasing offices · RUBS administrators · move out coordinators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.conservice.comin a real browser with your saved login - no setup, no API keys. -
1
Conservice - prorate the final charge
conservice.com
WebRun opens Conservice to prorate the final charge. - Open Conservice and pull the resident's confirmed move out date and unit
- Pull the final submeter read taken at move out for each utility
- Prorate the charge for the partial cycle to the exact days occupied
Done when The unit has a calculated final prorated charge tied to the confirmed move out date.
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2
Gmail - draft the final bill
gmail.com
WebRun opens Gmail to draft the final bill. - Draft the final utility bill email addressed to the former resident's account
- Show the proration clearly: the days occupied, the daily rate, and the total due
- Save the draft to the move out review folder. Leave it unsent
Done when A reviewed ready draft of the final bill exists in Gmail and has not been sent.
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3
Slack - notify the manager it's ready
slack.com
WebRun opens Slack to notify the manager it's ready. - Post a note to the property manager that a final bill draft is ready for review
- Include the unit, the move out date, and the total prorated amount
- Flag it if the deposit on file may not cover the final balance
Done when The property manager has been told the final bill draft is ready for review in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will the final bill go to the former resident automatically?
No. WebRun drafts the final bill in Gmail and leaves it unsent. Your property manager reviews it and sends it, so nothing goes to a former resident unchecked.
How is the proration calculated?
By the exact number of days the resident occupied the unit in the final partial cycle, using the confirmed move out date and the final submeter read from Conservice.
What if the deposit doesn't cover the final balance?
WebRun flags that in the Slack note so your property manager knows to address it directly with the former resident, rather than the draft going out unnoticed.
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