Flexport Automated Trade License Expiry Tracking
Every Monday, WebRun cross-checks your active trade licenses and permits recorded in Google Sheets against their expiry dates, flags those due within 60 days, updates their status, and posts a prioritised renewal alert to your compliance Slack channel so no license lapses unnoticed.
How do I automatically track and get alerts for trade license expiry dates?
WebRun checks your trade license register in Google Sheets every Monday, cross-referenced against active Flexport shipments, and flags any license expiring within 60 days or already lapsed. It updates the register with days remaining and posts a prioritised renewal alert to Slack so your compliance team can act before a license lapses.
- Expiring licenses flagged 60 days in advance, not the day they lapse
- Compliance team gets a prioritised renewal list every Monday in Slack
- Critical licenses tied to active Flexport shipments are highlighted first
Built for trade compliance managers · export control officers · importers and exporters · customs brokers · supply chain compliance teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.flexport.comin a real browser with your saved login - no setup, no API keys. -
1
Flexport - confirm active shipments tied to expiring licenses
flexport.com
WebRun opens Flexport to confirm active shipments tied to expiring licenses. - Open Flexport and check active or upcoming shipments for any license or permit references
- Note which license numbers are referenced on shipments booked in the next 90 days
Done when All license references on active Flexport shipments are identified.
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2
Google Sheets - check license register for upcoming expiry dates
google.com
WebRun opens Google Sheets to check license register for upcoming expiry dates. - Open the License Register sheet and calculate days remaining for each license
- Flag licenses expiring within 60 days as amber and any already expired as red
- Update the renewal status column for any licenses renewed since the last run
- Cross-reference with the Flexport shipment list to mark critical licenses in use
Done when All licenses are colour-coded with days remaining and criticality noted.
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3
Slack - post the weekly license renewal alert
slack.com
WebRun opens Slack to post the weekly license renewal alert. - Post the weekly license renewal alert to the trade compliance Slack channel
- Lead with any expired licenses requiring immediate action, followed by the 60-day amber list
- Include the license type, expiry date, and responsible owner for each
Done when The compliance team has the weekly license renewal alert in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it submit renewal applications on my behalf?
No. WebRun flags expiring licenses and alerts your team. License renewal applications must be submitted by an authorised human because they involve regulatory filings and legal declarations.
How far in advance does it warn us?
It flags licenses expiring within 60 days as amber warnings each Monday. Any license already past its expiry date is flagged red and posted at the top of the Slack alert for immediate action.
What happens if a license is renewed between runs?
When your team updates the expiry date in the Google Sheets register, the next Monday run will reflect the new date and remove the renewal alert automatically.
Related templates
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