Automated Supervision Hours Tracking
Every Monday, WebRun opens TherapyNotes, tallies each associate clinician's client-contact and supervision hours from last week, updates a Google Sheet that tracks the running total against their licensure target, and posts a private Slack summary per associate and supervisor so no one quietly falls behind on hours.
How do I track associate clinicians' supervision hours toward licensure?
Every Monday, WebRun opens TherapyNotes and tallies each associate clinician's client-contact and supervision hours from last week. It updates a Google Sheet that tracks the running total against their licensure target, then posts each associate and their supervisor a private Slack summary with hours this week and the gap remaining, so no one falls behind.
- Every associate's hours total stays current week to week
- Anyone tracking behind their deadline is flagged early
- Supervisors and associates share one clear view of progress
Built for clinical supervisors · group practice owners · pre-licensed associates · practice managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.therapynotes.com/app/loginin a real browser with your saved login - no setup, no API keys. -
1
TherapyNotes - tally weekly hours
therapynotes.com
WebRun tallies each associate's weekly hours in TherapyNotes. - Open TherapyNotes and review last week's appointments for each associate clinician
- Tally client-contact hours and any logged supervision sessions per associate
- Capture the hours by type so direct and indirect hours stay separate
Done when Last week's client and supervision hours have been tallied for each associate.
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2
Google Sheets - update the running total
google.com
WebRun updates each associate's running hours total in the tracker sheet. - Open the supervision tracker sheet and add last week's hours per associate
- Update the running total and the gap remaining to each associate's licensure target
- Highlight anyone tracking behind the pace they need to hit their deadline
Done when Each associate's running hours total and remaining gap are up to date in the sheet.
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3
Slack - summarize progress
slack.com
WebRun posts each associate a private weekly supervision-hours summary. - Send each associate and their supervisor a private weekly progress summary
- Show hours this week, the running total, and the gap to the target
- Keep it to hours and totals only, never any client or clinical detail
Done when Each associate and supervisor has this week's hours summary in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Is this internal only?
Yes. WebRun only updates your tracker sheet and posts a private Slack summary to each associate and their supervisor. It never messages clients and never reports hours to a licensing board. It simply keeps your team's running totals current.
Does it count hours correctly toward licensure?
It tallies client-contact and logged supervision hours from TherapyNotes and keeps direct and indirect hours separate against the target you set. Supervisors still review and sign off the official count, so WebRun supports the tally rather than certifying it.
Does it read clinical information?
No. WebRun counts appointment hours and supervision sessions only. It never opens a session note or any clinical content, and the Slack summary carries hours, totals, and the remaining gap only, no client detail.
Related templates
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