BeyondTrucks Automated Load Confirmations
Every few minutes, WebRun opens BeyondTrucks, finds loads just confirmed at the rack, reads each compartment's product and volume, drafts a clear branded confirmation email to the shipper, and posts your team a Slack note, leaving every email unsent for a human to approve.
How do I confirm compartment loads to shippers automatically?
WebRun watches BeyondTrucks every 10 minutes for loads confirmed at the rack, reads each compartment's product, volume, and seal number, and drafts a branded confirmation email to the shipper in Gmail. It posts your team a Slack note of what is ready, so shippers get accurate confirmations fast while every email waits for a human to send.
- Shippers get a per-compartment confirmation within minutes of loading
- Every confirmation email waits for a human to approve and send
- Loads missing a seal or ticket are flagged before anything goes out
Built for tank truck dispatchers · bulk fuel carriers · petroleum haulers · customer service teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.beyondtrucks.comin a real browser with your saved login - no setup, no API keys. -
1
BeyondTrucks - read compartment load details
beyondtrucks.com
WebRun opens BeyondTrucks to read compartment load details. - Open BeyondTrucks and find loads confirmed at the rack since the last run
- Read each compartment's product, volume, and any seal or ticket number
- Capture the shipper contact, order reference, and destination
- Skip any load already confirmed to the shipper
Done when Every newly loaded manifest is captured with its per-compartment product and volume.
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2
Gmail - draft the shipper confirmation
gmail.com
WebRun opens Gmail to draft the shipper confirmation. - Draft a branded confirmation email to the shipper for each load
- List each compartment with its product, volume, and seal number, plus the order reference and destination
- Leave every email as a draft for your team to review. Never send a shipper confirmation on your own
Done when Each load has a per-compartment confirmation drafted in Gmail, none sent.
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3
Slack - note what is ready to send
slack.com
WebRun opens Slack to note what is ready to send. - Post a short Slack note listing which shipper confirmations are drafted and ready
- Show the order reference and shipper for each
- Flag any load missing a seal or ticket number so it can be fixed before sending
Done when Your team has a Slack note of confirmations ready to review and send.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email shippers without my approval?
No. WebRun drafts each confirmation in Gmail and leaves it unsent. Your team reviews and sends every email. No shipper hears from you until a human has approved the message.
What does the confirmation include?
Each compartment listed with its product, volume, and seal or ticket number, plus the order reference and destination. Give WebRun a template or a tone and it matches your branded format.
Will a shipper be confirmed twice?
No. It checks whether a load has already been confirmed and skips it, so each loaded manifest is drafted once even though it may still appear in BeyondTrucks on the next run.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.