Automated Vacation Rental Booking Confirmation
The moment a booking is confirmed in Guesty, WebRun pulls the reservation details, assembles a guest-ready confirmation message with check-in time, door code, directions, and house rules, drafts it in Gmail for your review, and logs the send in Google Sheets.
How can I automatically send guests booking confirmations and check-in information?
WebRun detects each new confirmed reservation in Guesty, pulls the guest details, door code, directions, and house rules, and drafts a complete check-in confirmation in Gmail for your review. Once you approve and send, the guest has everything they need, and the booking is logged in Google Sheets.
- Every guest gets a complete check-in email within minutes of booking, not hours
- No reservation slips through without confirmation details
- Zero manual copy-paste of door codes and directions
Built for vacation rental managers · short-term rental hosts · property management companies · Airbnb and Vrbo hosts
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.guesty.comin a real browser with your saved login - no setup, no API keys. -
1
Guesty - detect new confirmed booking
guesty.com
WebRun opens Guesty to detect new confirmed booking. - Open Guesty and identify the newly confirmed reservation
- Capture guest name, email, check-in date, check-out date, property name, and nightly rate
- Read the property's door code, WiFi password, directions, and house rules from the listing
Done when All reservation and property details are collected for the new booking.
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2
Gmail - draft confirmation with check-in details
gmail.com
WebRun opens Gmail to draft confirmation with check-in details. - Draft a warm, on-brand confirmation email addressed to the guest by name
- Include check-in time, check-out time, property address, door code, WiFi details, and a link to house rules
- Leave the draft unsent for your review before it goes to the guest
Done when A complete guest confirmation email is ready in your Gmail drafts for review.
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3
Google Sheets - log booking and send status
google.com
WebRun opens Google Sheets to log booking and send status. - Append a row to your bookings log with guest name, property, dates, and draft status
- Mark the confirmation as pending review so nothing slips through
Done when The new booking is logged with its draft status in Google Sheets.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the confirmation email automatically without me checking it?
No. WebRun drafts the confirmation in Gmail and leaves it unsent for your review. You approve and send it, so nothing reaches a guest without your sign-off.
Where does it get the door code and house rules?
It reads them from the listing details already stored in Guesty. Keep your property info up to date there and every confirmation will reflect the latest details.
What if a booking comes in through Airbnb or Vrbo?
Guesty syncs reservations from all connected OTAs, so any booking that lands in Guesty, regardless of its source, triggers the workflow.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.