Automated Sawyer Skill Progress Updates
Every night, WebRun opens Sawyer, finds every student whose skill level an instructor updated that day, drafts a progress update email for the family explaining what changed and what is next in Gmail, and files a copy of the update in that student's Google Drive folder.
How do I send parents an update when their child's skill level changes?
WebRun checks Sawyer every night for students whose skill level an instructor updated that day, drafts a progress update email in Gmail explaining what changed and what comes next, and files a dated copy in that student's Google Drive folder. Your team reviews and sends each email, so parents hear about real progress without anyone writing the update from scratch.
- Parents hear about a skill level up the same night it happens
- Instructors get a ready-to-send update instead of writing one from scratch
- Every student has a dated, filed history of progress in Google Drive
Built for STEM studio owners · robotics and coding class instructors · student success coordinators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.hisawyer.comin a real browser with your saved login - no setup, no API keys. -
1
Sawyer - find skill levels updated today
hisawyer.com
WebRun opens Sawyer to find skill levels updated today. - Open Sawyer and check every class for skill level changes an instructor logged today
- Capture the student's previous level, new level, and instructor notes
- Skip any student whose progress update was already sent this week
Done when Every skill level updated today is listed with the student and instructor notes.
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2
Gmail - draft a progress update for the family
gmail.com
WebRun opens Gmail to draft a progress update for the family. - Draft a progress update naming what skill level the student reached and what the instructor notes say about it
- Mention what the student will work on next
- Save the email as a Gmail draft for your team to review. Do not send automatically
Done when A progress update draft is ready in Gmail for every student updated today.
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3
Google Drive - file the update to the student's record
drive.google.com
WebRun opens Google Drive to file the update to the student's record. - Save a copy of each progress update to that student's folder in Google Drive
- Name the file with the student's name and the date so the record is easy to find later
Done when A dated copy of the progress update is filed in every updated student's Google Drive folder.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email parents about progress without review?
No. Every progress update is saved as an unsent Gmail draft. Your team reads it, adjusts the wording if needed, and sends it. No update reaches a family automatically.
Where does the skill level information come from?
Only from what your instructors already log in Sawyer. WebRun does not assess a student's skill itself. It turns an instructor's existing update into a ready-to-send family email.
Why keep a filed copy in Google Drive?
So each student has a running, dated history of progress updates in one folder, useful if a parent asks about progress later or a new instructor needs the background.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.