Automated Sawyer Camp Week Enrollment Reports
Every Monday during camp season, WebRun opens Sawyer, pulls enrollment and capacity for this week and the next four camp weeks, logs the fill rate for each week in Google Sheets, and sends your camp director a Telegram summary flagging which weeks are under filled.
How do I track weekly STEM camp enrollment before a week runs under capacity?
WebRun pulls Sawyer enrollment and capacity for this week and the next four camp weeks every Monday, logs each week's fill rate in Google Sheets, and sends your camp director a Telegram summary flagging any week under 60 percent filled. Slow weeks surface with enough lead time to run a promotion or adjust staffing before the cancellation deadline arrives.
- Under filled camp weeks get flagged with four weeks of lead time
- Fill rate trends are logged automatically instead of tallied by hand each Monday
- Cancellation decisions are made from real enrollment numbers, not a guess
Built for STEM camp directors · robotics and coding camp operators · seasonal program coordinators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.hisawyer.comin a real browser with your saved login - no setup, no API keys. -
1
Sawyer - pull enrollment and capacity per camp week
hisawyer.com
WebRun opens Sawyer to pull enrollment and capacity per camp week. - Open Sawyer and pull enrolled headcount and capacity for this week and the next four camp weeks
- Break the count down by camp track where more than one runs the same week
- Note the cancellation deadline coming up for each camp week
Done when Enrollment and capacity for the next five camp weeks are captured by track.
-
2
Google Sheets - log the fill rate
google.com
WebRun opens Google Sheets to log the fill rate. - Log this week's enrollment, capacity, and fill rate percentage for each camp week and track
- Compare this week's fill rate to the same week logged last Monday to show the trend
Done when The enrollment tracker sheet is updated with this week's fill rate for every camp week and track.
-
3
Telegram - flag under filled weeks
telegram.org
WebRun opens Telegram to flag under filled weeks. - Message your camp director a summary of fill rate by week, sorted with the lowest filled weeks first
- Flag any week under 60 percent filled with its cancellation deadline
Done when Your camp director has this week's fill rate summary in Telegram with under filled weeks flagged.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it cancel a low-enrolled camp week automatically?
No. It only reports the fill rate and flags which weeks are running low. Whether to run, combine, or cancel a week is always your team's call, made with real numbers instead of a guess.
What counts as under filled?
Any camp week under 60 percent of capacity, which you can adjust. WebRun sorts the Telegram summary with the lowest filled weeks first so the most urgent ones are easy to spot.
How far ahead does it look?
This week plus the next four camp weeks, so a slow week shows up with enough lead time to run a promotion or adjust staffing before its cancellation deadline passes.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.