Automated Sawyer Session Renewal Reminders
Every Monday, WebRun opens Sawyer, finds students whose current session ends within two weeks without a renewal on file, drafts a renewal reminder campaign in Mailchimp addressed to those families, and posts your team a Slack list of who still needs to re-enroll before seats open to new students.
How do I remind students to renew before their class session ends?
WebRun checks Sawyer every Monday for students whose session ends within two weeks and who have not yet renewed, then drafts a Mailchimp reminder campaign addressed to those families by class and next session date. It also posts your team a Slack list of who still needs to re-enroll, so no returning student's seat quietly opens up to someone else.
- Families needing to renew are identified two weeks before their seat opens up
- Renewal campaigns arrive ready to review instead of written from scratch each session
- Already-renewed students are automatically left off the reminder list
Built for STEM studio owners · robotics and coding franchise operators · enrollment coordinators · class registrars
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.hisawyer.comin a real browser with your saved login - no setup, no API keys. -
1
Sawyer - find students nearing session end without a renewal
hisawyer.com
WebRun opens Sawyer to find students nearing session end without a renewal. - Open Sawyer and filter active students to sessions ending within the next two weeks
- Cross check each against next session's roster to see who has already renewed
- Group the remaining students by class so the reminder can name the right next session
Done when Every student nearing session end without a renewal is listed with their class.
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2
Mailchimp - draft a renewal reminder campaign
mailchimp.com
WebRun opens Mailchimp to draft a renewal reminder campaign. - Build a segment of the families still needing to renew, grouped by class
- Draft a renewal reminder campaign naming the class, the next session dates, and how to re-enroll
- Leave the campaign as an unsent draft in Mailchimp for your team to review and schedule
Done when A reviewed renewal campaign draft is ready in Mailchimp for every class with families still needing to renew.
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3
Slack - list who still needs to re-enroll
slack.com
WebRun opens Slack to list who still needs to re-enroll. - Post a list of students who have not yet renewed, grouped by class and sorted by how soon their session ends
- Note that a Mailchimp draft is ready to review and send
Done when Your team has this week's re-enroll list in Slack and a Mailchimp draft ready to send.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email families about renewing without approval?
No. WebRun builds the renewal campaign in Mailchimp and leaves it as an unsent draft. Your team reviews the message and the segment, then decides when to send it.
How does it know who already renewed?
It checks the next session's roster in Sawyer against the current one. Anyone already enrolled in the upcoming session is left off the reminder list automatically.
What counts as nearing the end of a session?
Any active student whose current session ends within the next two weeks. You can adjust that window if your business runs longer or shorter enrollment cycles.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.