Automated Sawyer Lesson Plan Reminders
Every Monday, WebRun opens Sawyer, reads the week's class schedule for every instructor, finds the matching lesson plan document in Google Drive for each class's curriculum week, and posts each instructor a Slack reminder with a direct link before their first class.
How do I remind instructors which lesson plan to use for each class?
WebRun reads your Sawyer class schedule every Monday, finds each class's matching lesson plan document in Google Drive by its curriculum week, and posts every instructor a Slack reminder with direct links for their whole week. Any class with no matching lesson plan on file gets flagged separately, so instructors walk into every session prepared instead of scrambling that morning.
- Every instructor gets the right lesson plan link before their first class of the week
- A missing lesson plan is caught days ahead instead of at class time
- No parent or family is ever contacted by this workflow
Built for STEM studio owners · robotics and coding class instructors · curriculum coordinators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.hisawyer.comin a real browser with your saved login - no setup, no API keys. -
1
Sawyer - read this week's class schedule
hisawyer.com
WebRun opens Sawyer to read this week's class schedule. - Open Sawyer and pull this week's class schedule with the instructor, class, and curriculum week for each session
- Group sessions by instructor so each person gets one reminder covering their full week
Done when Every class session this week is listed with its instructor and curriculum week.
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2
Google Drive - find the matching lesson plan
drive.google.com
WebRun opens Google Drive to find the matching lesson plan. - Search the lesson plan folder for the document matching each class's curriculum week
- Confirm the document exists and note its link
- Flag any class whose curriculum week has no matching lesson plan on file
Done when Every scheduled class has its lesson plan document found, or is flagged as missing.
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3
Slack - remind the instructor
slack.com
WebRun opens Slack to remind the instructor. - Message each instructor their week's classes with a direct link to the correct lesson plan for each
- Call out separately any class flagged with a missing lesson plan so it can be prepared in time
Done when Every instructor has a Slack reminder with links for the week, and any missing lesson plan is flagged.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it contact parents or only instructors?
Only instructors. This workflow stays entirely internal to your team. It never emails or messages a family, so there is nothing here that needs customer-facing approval.
What happens if a lesson plan document is missing?
It flags the class separately in the instructor's Slack reminder so there is time to write or find the right lesson plan before that class runs, instead of finding out at the door.
How does it match a class to the right lesson plan?
By the class's curriculum week, which it reads from Sawyer, against the file names in your Google Drive lesson plan folder. Keep folder and file names consistent with your curriculum weeks for the best match.
Related templates
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