Automated Animal Foster Check-In and Supply Coordination
Every week, WebRun opens Shelterluv, lists active foster placements, drafts a supply check-in email for each foster carer, queues the drafts in Gmail for staff review, and posts a summary to Slack so coordinators can prioritise any urgent supply requests.
How do I automatically check in with foster carers and coordinate their supplies?
WebRun opens Shelterluv each Monday, reads every active foster placement, and drafts a personalised supply check-in email for each carer in Gmail. It then posts a roster summary in Slack so coordinators know which drafts to review and which placements need urgent attention. No foster carer goes uncontacted week to week.
- Every active foster carer is contacted on schedule with no manual tracking
- Supply shortages are flagged before they become welfare concerns
- Coordinators open Slack Monday morning with a clear foster roster
Built for animal shelters · rescue organisations · foster coordinators · humane societies
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.shelterluv.comin a real browser with your saved login - no setup, no API keys. -
1
Shelterluv - list active foster placements
shelterluv.com
WebRun opens Shelterluv to list active foster placements. - Open Shelterluv and navigate to active foster placements
- Read each foster carer's name, contact email, and the animal or animals in their care
- Note how long the placement has been active and any supply notes from previous check-ins
Done when All active foster placements are listed with carer contact details and animal information.
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2
Gmail - draft supply check-in emails
gmail.com
WebRun opens Gmail to draft supply check-in emails. - Draft a friendly weekly check-in email for each foster carer
- Ask how the animal is doing, whether supplies such as food or medication are running low, and if any vet attention is needed
- Leave each draft unsent in Gmail for a coordinator to review before sending
Done when A draft check-in email is queued in Gmail for every active foster carer.
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3
Slack - flag supply needs to coordinators
slack.com
WebRun opens Slack to flag supply needs to coordinators. - Post a weekly foster roster summary to the foster coordination Slack channel
- List the number of active placements and flag any long-running placements or known supply concerns
- Remind coordinators to review and send the Gmail drafts
Done when Coordinators have a weekly foster overview and pending draft reminder in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email foster carers without a staff member reviewing first?
No. Every check-in email is drafted and left unsent. A coordinator reviews each draft before sending, so no message reaches a foster carer without human approval.
How does it know which fosters need supply attention?
It reads the notes and placement duration from Shelterluv and flags long-running placements or any records with prior supply notes in the Slack summary, so coordinators can prioritise.
Can it handle fosters with multiple animals?
Yes. It reads all animals linked to a foster placement in Shelterluv and includes each animal's name in the draft email.
Related templates
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