Printavo Automated Art Approval Follow-Ups
Every morning, WebRun opens Printavo, finds every job stuck in an awaiting-art-approval status, drafts an SMS follow-up via Twilio for each customer, and logs the full approval backlog to a Google Sheet so your production team can see exactly which jobs are blocked and for how long.
How do I automatically follow up on outstanding art approvals in my screen printing shop?
Every morning, WebRun scans Printavo for jobs waiting on customer art approval, drafts an SMS follow-up via Twilio for each customer, and logs the blocked jobs to Google Sheets with priority flags for those waiting more than three days. Every SMS draft waits for team review before sending.
- Jobs blocked on art approval are chased every morning without manual effort
- Production teams see the full approval backlog in one Google Sheet
- No SMS follow-up reaches a customer without team review
Built for screen printing shops · embroidery businesses · custom apparel decorators · print shop production managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.printavo.comin a real browser with your saved login - no setup, no API keys. -
1
Printavo - find jobs awaiting art approval
printavo.com
WebRun opens Printavo to find jobs awaiting art approval. - Open Printavo and filter jobs to the awaiting-art-approval status
- Capture the customer name, mobile number, job name, and number of days waiting for each
- Skip jobs that received a follow-up in the last 24 hours
Done when Every job blocked on art approval is listed with customer contact and days waiting.
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2
Twilio - draft SMS follow-up for customer
twilio.com
WebRun opens Twilio to draft SMS follow-up for customer. - Draft an SMS message for each waiting customer asking them to review and approve their art
- Include a short, friendly reminder with the job name and a link to the Printavo approval page
- Queue the messages for team review before any message is sent
Done when An SMS follow-up draft is queued in Twilio for each customer awaiting art approval, held for review.
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3
Google Sheets - log the approval backlog
google.com
WebRun opens Google Sheets to log the approval backlog. - Append each waiting job to the approval backlog sheet with customer name, job, and days blocked
- Color-code rows where jobs have been waiting more than three days as high priority
- Timestamp the log so the production team can track approval trends over time
Done when Today's art-approval backlog is logged in Google Sheets with priority flags.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it text customers without my approval?
No. Every SMS is drafted and queued in Twilio for your review before it is sent. No customer receives a text without a team member approving it first.
What happens if a customer approves their art between runs?
WebRun reads the live job status in Printavo each morning, so any job with a completed approval is automatically excluded from that day's follow-up list.
Can it follow up by email instead of SMS?
Yes. You can configure the workflow to draft email follow-ups via Gmail instead of, or in addition to, SMS via Twilio, depending on how your customers prefer to be reached.
Related templates
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