Log nexus notices and tax authority emails into Avalara automatically
Every morning, WebRun reads your Gmail inbox for emails from state tax authorities or nexus threshold alerts, extracts the state, notice type, deadline, and required action, logs each as a notice record in Avalara and a row in Google Sheets, and posts a Slack alert for any notice requiring action within 30 days.
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How do I automatically log tax authority emails and nexus notices into Avalara?
WebRun reads your Gmail inbox every morning for tax authority emails and Avalara nexus alerts, extracts the jurisdiction, notice type, reference number, and deadline from each, creates a notice record in Avalara, appends the details to a Google Sheets log, and posts a Slack alert for any notice due within 30 days so nothing is missed in an inbox.
- Every tax authority email is logged in Avalara on the same day it arrives
- Near-term notice deadlines surface in Slack within hours of receipt
- No notice gets buried in the inbox or missed over the weekend
Built for tax compliance teams · accounting firms · multistate e-commerce businesses · finance operations teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
gmail.comin a real browser with your saved login - no setup, no API keys. -
1
Gmail - read tax authority and nexus threshold emails
gmail.com How to Automate Gmail
WebRun opens Gmail to read tax authority and nexus threshold emails. - Open Gmail and filter for emails from known state tax authority domains and Avalara nexus-threshold alert senders
- Read each email and extract: state or jurisdiction, notice type (registration, audit, penalty, refund, rate change), deadline or response date, and any reference number
- Flag emails already processed in a prior run to avoid duplicate logging
Done when All new tax authority and nexus-threshold emails are read and their details extracted.
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2
Avalara - log each notice as a compliance record
avalara.com How to Automate Avalara
WebRun opens Avalara to log each notice as a compliance record. - Open Avalara and navigate to the Notices and Communications section
- Create a new notice record for each email: enter the jurisdiction, notice type, reference number, deadline, and a brief description
- Assign the notice to the appropriate compliance owner based on the state
Done when Every new notice has a record in Avalara with its key details and an assigned owner.
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3
Google Sheets - append to the notice-tracking log
google.com How to Automate Google Sheets
WebRun opens Google Sheets to append to the notice-tracking log. - Open the notice-tracking spreadsheet and append a new row for each logged notice
- Columns: date received, state, notice type, reference number, deadline, Avalara record ID, and status
- Flag rows with a deadline within 30 days in the priority column
Done when The notice log is updated with all new entries and near-term deadlines flagged.
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4
Slack - alert team to notices requiring near-term action
slack.com How to Automate Slack
WebRun opens Slack to alert team to notices requiring near-term action. - Post a Slack alert to the tax-ops channel for any notice with a deadline within 30 days
- Include the state, notice type, deadline, and a link to the Avalara notice record
- If no urgent notices were logged today, post a brief confirmation that no new priority notices were received
Done when Team is alerted to every near-term notice in Slack with a direct link to the Avalara record.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it respond to tax authority emails automatically?
No. WebRun only reads and logs incoming notices. No reply is drafted or sent to any tax authority without an explicit human decision.
How does it identify which emails are from tax authorities?
It filters by a list of known state tax authority email domains and Avalara's own nexus-threshold alert senders. You can extend the domain list during setup to add any authority you receive mail from.
What if the same notice arrives as both a physical letter and an email?
The Avalara notice record created from the email serves as the primary log entry. If you later receive the physical letter with the same reference number, you can link it to the existing record in Avalara manually.
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