Follow up on open wholesale quotes before they go cold
Every morning, WebRun scans your open-quote Google Sheet, finds prospects who have not responded in 3 days, cross-checks their account status in Cropster, and drafts a polite follow-up email in Gmail for each one, left unsent for your review.
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- Under $0.01 per run
- Cancel anytime
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
docs.google.com/spreadsheetsin a real browser with your saved login - no setup, no API keys. -
1
Google Sheets - find quotes unanswered for 3 or more days
google.com How to Automate Google Sheets
WebRun opens Google Sheets to find quotes unanswered for 3 or more days. - Open the open-quotes tracking Google Sheet
- Filter rows to quotes sent 3 or more days ago with no response logged
- Collect the prospect name, contact email, quote date, products quoted, and total value for each
Done when All stale, unanswered quotes are listed with their prospect details and quoted values.
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2
Cropster - check prospect account status
cropster.com How to Automate Cropster
WebRun opens Cropster to check prospect account status. - Look up each prospect in Cropster to check whether they have since become an active account
- Skip any prospect who converted to a customer since the quote was sent
- Flag any prospect who was previously declined or put on hold
Done when Each stale quote is confirmed as still open in Cropster, with converted or declined prospects removed.
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3
Gmail - draft follow-up email per quote
gmail.com How to Automate Gmail
WebRun opens Gmail to draft follow-up email per quote. - Draft a short, friendly follow-up email for each remaining open quote
- Reference the original quote date and the products offered to make the message feel personal
- Save each draft unsent in Gmail for your rep to review and send when ready
Done when A follow-up draft is waiting in Gmail for every unanswered quote, unsent pending rep approval.
How do I automatically follow up on open wholesale coffee quotes?
Every morning, WebRun scans your open-quote Google Sheet, finds prospects who have not responded in 3 days, verifies they have not yet converted in Cropster, and drafts a personalized follow-up email in Gmail for each one. Your reps review and send the drafts, so no quote goes cold without a timely, human-approved nudge.
- No unanswered quote goes past 3 days without a follow-up drafted
- Converted prospects are automatically excluded so reps never double-contact
- Personalized drafts take seconds to review and send, not minutes to write
Built for wholesale coffee roasters · roastery sales reps · owner-operators managing new accounts
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send follow-up emails to prospects automatically?
No. Every follow-up is saved as a Gmail draft and left unsent. Your rep reads it, adjusts the tone if needed, and hits send when they are ready. No prospect is contacted without a human decision.
What if the same prospect has two open quotes?
It groups multiple open quotes under one follow-up draft so a single email covers all outstanding proposals for that prospect, rather than sending two separate emails.
How do I mark a quote as responded to so it is not followed up again?
Add a response date or a status of Responded in the Google Sheet. WebRun checks that column each morning and skips any quote with a response date logged.
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