Cropster Automated Order Exception Flags
Every morning, WebRun opens Cropster, scans today's and tomorrow's orders for common exceptions such as missing delivery details, unavailable products, or quantity mismatches, and posts a prioritized exception list to your ops Slack channel.
How do I automatically flag problem orders in Cropster before they ship?
Every morning, WebRun scans Cropster for orders scheduled in the next two days and checks each for missing delivery details, stock shortfalls, and quantity mismatches. A prioritized exception list goes to your ops Slack channel before dispatch begins, so blocking issues are caught and fixed before a single box leaves the warehouse.
- Blocking order issues are caught before dispatch, not after the driver leaves
- Ops team starts every day with a clear list of what needs fixing
- Stock shortfalls are identified the day before they cause a late shipment
Built for wholesale coffee roasters · roastery ops and dispatch teams · roastery operations managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.cropster.comin a real browser with your saved login - no setup, no API keys. -
1
Cropster - scan orders for exceptions and data gaps
cropster.com
WebRun opens Cropster to scan orders for exceptions and data gaps. - Open Cropster and review all orders scheduled for dispatch today and tomorrow
- Check each order for: missing or incomplete delivery address, products with insufficient roasted stock, ordered quantity that exceeds available inventory, and any order placed without a purchase order number where required
- Classify each exception by severity: blocking (must resolve before dispatch), or advisory (note for ops)
Done when Every exception for today's and tomorrow's orders is categorized by severity.
-
2
Slack - post prioritized exception list to ops
slack.com
WebRun opens Slack to post prioritized exception list to ops. - Post the exception list to your ops or dispatch Slack channel
- Lead with blocking exceptions that must be resolved before dispatch
- List advisory exceptions below, with the order ID, cafe name, and a short description of the issue for each
Done when Ops team has a prioritized exception list in Slack at the start of the day.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it automatically cancel or modify orders with exceptions?
No. WebRun only reads and reports. All order modifications are made by your ops team in Cropster. The exception list is a prompt for human action, not an automated correction.
What types of exceptions does it check for?
By default it checks for missing delivery addresses, insufficient roasted stock, quantity mismatches against available inventory, and missing purchase order numbers. You can add or remove exception types during setup.
What if there are no exceptions today?
It posts a short all-clear message to Slack confirming all orders for today and tomorrow passed the exception check. No silence that leaves ops guessing.
Related templates
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