Automated Work Authorization Signature Chaser
Every morning, WebRun opens Albi and DocuSign to find work authorization documents that have been sent but not yet signed. For each unsigned document, it drafts a polite reminder email to the homeowner and posts your project manager a Slack list of jobs waiting on signatures.
How do I automatically chase unsigned work authorizations before restoration jobs start?
WebRun checks Albi and DocuSign every morning for work authorizations that have been sent but not yet signed. It drafts a polite signature reminder for each homeowner and posts your project manager a Slack list with urgency flags for jobs starting within 48 hours, so no crew ever shows up to a job without a signed authorization.
- No job starts without a signed work authorization - gaps surface 48 hours before the crew arrives
- Project managers review one daily Slack list instead of manually cross-checking Albi and DocuSign
- Homeowners who viewed but did not sign are identified separately from those who never opened the document
Built for restoration project managers · water damage project coordinators · fire and mold restoration offices · restoration legal and compliance teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.albi.ioin a real browser with your saved login - no setup, no API keys. -
1
Albi - find jobs with pending authorizations
albi.io
WebRun opens Albi to find jobs with pending authorizations. - Open Albi and filter jobs to those with work authorization status marked as pending or not returned
- Capture the homeowner name, email, job address, and scheduled start date for each
- Flag any job whose start date is within 48 hours and still lacks a signed authorization
Done when Every job with a pending work authorization is listed with urgency flags for imminent start dates.
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2
DocuSign - check e-sign status
docusign.com
WebRun opens DocuSign to check e-sign status. - Open DocuSign and check the envelope status for each pending authorization
- Confirm which documents have been viewed but not signed versus those not yet opened
- Note how many days each has been outstanding
Done when The e-sign status and days outstanding are confirmed for every pending authorization.
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3
Gmail - draft signature reminder
gmail.com
WebRun opens Gmail to draft signature reminder. - Draft a polite reminder email to each homeowner with an outstanding work authorization
- Include a direct link to the DocuSign envelope and note any upcoming scheduled work date
- Save as a draft for project manager review - do not send automatically
Done when A Gmail draft reminder exists for every unsigned work authorization.
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4
Slack - alert PM of unsigned jobs
slack.com
WebRun opens Slack to alert PM of unsigned jobs. - Post a summary to the project-manager Slack channel listing every job awaiting a signature
- Highlight jobs with a start date within 48 hours as urgent
- Include the homeowner name, job address, and days the document has been outstanding
Done when PM has a Slack list of all unsigned work authorizations with urgency flags.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send reminder emails to homeowners without my project manager approving?
No. Every reminder is saved as a Gmail draft for your project manager to review before sending. Nothing goes to the homeowner without human approval.
How does it know if a homeowner has signed?
It checks the live envelope status in DocuSign on every run. Once a document is signed, that job drops off the reminder list automatically.
What if the work authorization was signed on paper rather than through DocuSign?
If the Albi job record is updated to reflect a signed authorization, WebRun skips it. Make sure your team updates Albi when a paper authorization is received.
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