Automated New-Hire HRIS Handoff
Every morning, WebRun opens Greenhouse, finds candidates newly marked hired, drafts a new-hire onboarding checklist in BambooHR for each with role, start date, and standard tasks, leaves it as a draft for the people team to confirm, and posts a Slack handoff summary.
How do I hand new hires from my ATS to my HRIS automatically?
Every morning, WebRun opens Greenhouse, finds candidates just marked hired, and drafts a new-hire onboarding checklist in BambooHR for each, pre-filled with role, start date, and standard tasks. It leaves every checklist as a draft for the people team to confirm and posts a Slack handoff summary, so onboarding starts on time with a human still in the loop.
- Every new hire gets an onboarding checklist drafted the day they are hired
- Nothing falls between recruiting and the people team
- Start-of-week starters are flagged before setup runs late
Built for recruiters · talent acquisition · hiring managers · HR teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.greenhouse.ioin a real browser with your saved login - no setup, no API keys. -
1
Greenhouse - find newly hired candidates
greenhouse.io
WebRun opens Greenhouse to find candidates just marked hired. - Open Greenhouse Recruiting and filter candidates marked Hired in the last day
- Capture the new hire's name, role, department, start date, and recruiter
- Skip anyone already handed off to the HRIS
Done when Every newly hired candidate is captured with their role and start date.
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2
BambooHR - draft the onboarding checklist
bamboohr.com
WebRun drafts a new-hire onboarding checklist in BambooHR. - In BambooHR, start a new-hire onboarding draft and apply the onboarding checklist template for that role and work mode
- Pre-fill the name, role, department, and start date, and list the standard paperwork, IT setup, and first-day tasks
- Leave the onboarding as a draft for the people team to review and finalize. Never set it live on its own
Done when A pre-filled onboarding checklist draft exists in BambooHR for every new hire.
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3
Slack - summarize the handoff
slack.com
WebRun posts the new-hire handoff summary to Slack. - Post a short handoff summary listing each new hire, role, and start date
- Note which onboarding drafts are ready for the people team to confirm
- Flag any hire starting within the week so setup is not left late
Done when Your people team has today's new-hire handoff summary in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it onboard the hire or send tasks without me?
No. WebRun only drafts the onboarding checklist in BambooHR and leaves it for your people team to review and set live. No onboarding tasks or emails reach the new hire until a human confirms the draft.
What goes into the checklist draft?
The new hire's name, role, department, and start date pulled from Greenhouse, plus the standard paperwork, IT setup, and first-day tasks from your BambooHR onboarding template for that role and work mode.
How does it avoid handing off the same hire twice?
It checks who has already been handed off and skips them, and the Slack summary lists exactly which drafts are new, so no candidate gets a duplicate onboarding record in BambooHR.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.