Win back candidates who missed an interview
Every morning, WebRun opens Calendly, finds interview bookings marked no-show or missed, matches each to the candidate and role in JazzHR, drafts a warm reschedule email in Gmail, and leaves every draft unsent for a recruiter to review and send.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I follow up with candidates who no-show an interview?
Every morning, WebRun opens Calendly, finds interviews marked no-show, and matches each to the candidate and role in JazzHR. It drafts a warm reschedule email in Gmail for every active candidate and leaves it unsent for a recruiter to review and send, so missed interviews turn into second chances instead of quietly dead leads.
- No-show candidates get a reschedule draft within a day
- Active candidates are matched before anyone is emailed
- Nothing reaches a candidate without a recruiter approving it
Built for recruiters · talent acquisition · hiring managers · HR teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
calendly.com/app/scheduled_eventsin a real browser with your saved login - no setup, no API keys. -
1
Calendly - find missed interviews
calendly.com How to Automate Calendly
WebRun opens Calendly to find no-show interview bookings. - Open Calendly and review yesterday's interview bookings
- Capture any marked no-show or that passed with no join, with the candidate name, email, and interview type
- Skip bookings the candidate already canceled or rescheduled themselves
Done when Every missed interview is captured with the candidate and interview type.
-
2
JazzHR - match the candidate and role
jazzhr.com
WebRun matches each no-show to the candidate record in JazzHR. - Open JazzHR and find each candidate's profile and the job they are interviewing for
- Confirm the candidate is still active and note the recruiter and current stage
- Skip anyone already withdrawn or rejected in JazzHR
Done when Each no-show is matched to an active candidate and role in JazzHR.
-
3
Gmail - draft the reschedule emails
gmail.com How to Automate Gmail
WebRun drafts a reschedule email and leaves it unsent. - Draft a warm, no-blame reschedule email for each candidate with a fresh booking link
- Reference the role and offer easy new times so it is simple to rebook
- Save every email as a draft. Leave them unsent for a recruiter to review and send
Done when A reschedule email is drafted and waiting in Gmail for every matched no-show.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email no-show candidates on its own?
No. WebRun only drafts each reschedule email and leaves it unsent in Gmail. A recruiter reviews every draft and decides to send, so no candidate is contacted without a human approving the message first.
What does the reschedule email say?
A warm, no-blame note that assumes the best, references the role they applied for, and includes a fresh Calendly booking link with easy new times. Give WebRun a tone or example and it matches your voice.
How does it avoid emailing the wrong people?
It only drafts for candidates it can match to an active record in JazzHR, skipping anyone already withdrawn, rejected, or who rescheduled themselves in Calendly, so dead leads and self-corrected bookings are left alone.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.