Automated Digital Impression Alerts
Every few minutes, WebRun checks Outlook for incoming digital impression and intraoral scan file notifications, matches each to the right patient in XLDent and notes it on the chart, then posts the team a Slack alert so the case moves straight into design and lab submission.
How do I get notified when a digital impression file arrives?
WebRun checks Outlook every few minutes for incoming digital impression and intraoral scan files, matches each to the right patient in XLDent, and notes it on the chart. It then posts the team a Slack alert naming the patient and case ready for design, so scans move into lab submission instead of sitting unseen in an inbox.
- Scans move to design within minutes instead of sitting in an inbox
- Every arrived file is matched to the right chart automatically
- Unmatched files are flagged the same run so nothing gets lost
Built for prosthodontists · restorative dental practices · dental lab coordinators · digital dentistry teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.xldent.comin a real browser with your saved login - no setup, no API keys. -
1
Outlook - watch for incoming scan files
microsoft.com
WebRun opens Outlook to watch for incoming digital impression files. - Open Outlook and scan for new digital impression and intraoral scanner file notifications from your scanner platform or lab portal
- Capture the patient identifier, case reference, and time the file arrived
- Skip notifications already processed on an earlier run
Done when Every newly arrived scan file notification is captured with its patient and case reference.
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2
XLDent - match the file to the chart
- Open XLDent and find the patient chart matching the case reference
- Note on the chart that the digital impression has arrived and is ready for design
- Flag any file that cannot be matched to a chart so a coordinator can reconcile it
Done when Each arrived scan is noted on the correct XLDent chart, with unmatched files flagged.
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3
Slack - alert the team
slack.com
WebRun opens Slack to alert the team that a scan is ready. - Post an alert to the lab coordination channel naming the patient and case now ready for design
- Group multiple arrivals into a single tidy update when several land close together
- Call out any unmatched file so the team can reconcile it quickly
Done when The team has a Slack alert for every scan file that arrived, with unmatched files highlighted.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it send the scan file anywhere on its own?
No. WebRun only notes the arrival on the XLDent chart and posts an internal Slack alert. It never forwards the scan file to a lab or outside recipient without your team taking that step.
What happens if a file cannot be matched to a patient?
It flags the unmatched file both on the run and in the Slack alert, so a coordinator can reconcile it against the right chart rather than letting it go unnoticed.
How quickly does the team hear about a new scan?
It checks Outlook every few minutes during business hours, so a newly arrived scan is matched and posted to Slack within minutes rather than sitting unseen in an inbox.
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Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.