Automated Pizzeria Gift Card Liability Digest
On the first Monday of each month, WebRun opens Stripe to tally all unredeemed gift card balances, checks your Slice order history to estimate redemption velocity, posts a liability summary to QuickBooks, and sends a Telegram digest with the total outstanding, the monthly change, and any cards approaching expiry.
How do I automatically track my pizzeria's gift card liability each month?
WebRun tallies your unredeemed Stripe gift card balances on the first Monday of each month, checks your Slice redemption history, posts a liability journal entry to QuickBooks, and produces a digest showing the total outstanding balance, the month-over-month change, and any cards expiring within 90 days.
- Monthly gift card liability captured and posted to QuickBooks with no manual tally
- Near-expiry balances flagged 90 days out so a win-back campaign can be timed
- Month-over-month change visible in one digest for your bookkeeper
Built for independent pizzeria owners · pizza shop bookkeepers · restaurant accountants
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
owners.slice.comin a real browser with your saved login - no setup, no API keys. -
1
Slice - check gift card redemption activity and order history
slice.com
WebRun opens Slice to check gift card redemption activity and order history. - Open the Slice Owner's Portal and review gift card redemptions from the past month
- Capture the number of gift cards redeemed and total value used
- Note any spike or drop in redemption volume that might signal a promotion effect
Done when Last month's gift card redemption count and total value are captured.
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2
Stripe - tally total unredeemed gift card balances
stripe.com
WebRun opens Stripe to tally total unredeemed gift card balances. - Open Stripe and navigate to the gift card or coupon balance section
- Capture the total unredeemed balance across all active gift cards
- Note the count of cards expiring within the next 90 days and their combined value
Done when Total outstanding gift card liability and near-expiry balances are captured from Stripe.
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3
QuickBooks - post liability figure to the accounting record
- Open QuickBooks and navigate to the liability account for gift cards
- Post a monthly journal entry recording the current outstanding balance and the change from last month
- Add a note referencing the Stripe figure and the date of capture
Done when QuickBooks gift card liability account is updated with this month's outstanding balance.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it issue or cancel any gift cards automatically?
No. WebRun only reads balances and posts a journal entry to QuickBooks. It never issues, modifies, or cancels any gift card in Stripe or Slice.
What counts as near-expiry and why does it matter?
Cards expiring within 90 days are flagged so you can run a reminder campaign before the value is forfeited. The dollar amount at risk is included in the digest.
Is the QuickBooks journal entry automatic or a draft?
WebRun posts the journal entry directly, since recording the liability balance is a routine internal accounting task that does not affect any customer account or payment.
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